Receptionist
A family owned technology firm is looking for an experienced receptionist to assist the office and CFO. Responsibilities include answering phones, greeting visitors, and providing administrative support to the CFO and other members of the office as needed. This position will include processing invoices and ordering supplies. Candidates must have excellent Word, PowerPoint, Excel and Outlook skills. This position is open due to promotion.
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Executive Assistant
A high profile real estate firm is looking for an Executive Assistant on a temp to hire basis to directly support a Senior Level Executive. Responsibilities include a great deal of calendar management, as well as managing the Executive’s inbox. The ideal candidate will be extremely detail oriented – there will be scheduling involved, email follow-up and texting correspondence. Applicants must have excellent Word, Excel, PowerPoint and Outlook skills. Candidates must have great energy and experience in arranging Domestic and International Travel.
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Accounting Clerk
A family owned technology firm is seeking a tactful and assertive Collections Clerk. This position is open due to promotion. The ideal candidate will be assertive yet professional, and fluent in Word, Excel, and PowerPoint. A major part of the responsibilities of this position will include making outbound collection calls to existing clients. The position will include assisting the Payroll department in helping them process payroll, as well as assisting the Billing and Accounts Receivable Departments. This is an excellent opportunity for a new college grad out of accounting or finance to work in a fun, young professional environment.
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Project Assistant
Premiere Construction Firm is looking for an energetic, self-motivated Project Assistant to support their Interior Division. This person will be responsible for performing and coordinating different construction projects which will include meeting coordination, handling incoming and outgoing correspondence, creating letters and memos, maintaining relationships with clients and vendors, and other administrative tasks as needed. An engaged, project-oriented team-player will thrive in this environment. Ideal candidates will have strong interpersonal skills and impeccable organizational and technical skills. This is a unique opportunity with a fun, growing company.
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Executive Assistant to CEO
Internet Company is seeking a full-time Executive Assistant to support their CEO. They are looking for a high level, competent, organized, and professional candidate who can make extensive travel and meeting arrangements. The candidate should have a positive attitude, engaging personality, and take a lot of pride in their work. Project management experience is preferred and a Bachelor’s Degree is a must. Candidates must have strong MS software and writing skills. Three to five years of related experience is required. JO# 109995
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Personal Assistant
Our client, an advertising executive, is seeking a Personal/Administrative Assistant to assist him with a variety of administrative duties, including preparation for numerous speaking engagements and written correspondence. This will start out as a direct-hire, part-time position Monday through Friday, working remotely as well as from the Executive’s home. Responsibilities will include organization, setting up a filing system, answering letters/assisting in correspondence and helping with software/computer programs. The ideal candidate will have strong researching skills, as well as excellent written and verbal communication skills. This is a great opportunity to get in at the ground level of a successful, new startup nonprofit.
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Executive Assistant - Northern Suburbs
A successful financial advisor in the Northern Suburbs is seeking an experienced Executive Assistant to lead the office in improving operations and efficiency. Responsibilities include preparing the advisor for and reporting on follow-ups from client meetings, as well as managing email, communication and sales activity. This position will also provide general administrative support. Series 6 license preferred – if the candidate does not already have this license they will be required to obtain it within three months of employment.
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Executive Assistant - Trading Firm
Established trading firm is seeking an experienced Executive Assistant to support one of their teams. This is a very project driven position with some project management needs. The ideal candidate will have worked for an accounting or finance team in the past. They are looking for a very analytical thinker with at least 3-5 years’ experience in a C-level supportive role. The ideal applicant will have solid researching experience. Candidates must be well-versed in the Microsoft Office applications, as well as confident in executing internal and external communication with both other employees as well as clients. This is a solid EA role with a phenomenal firm.
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Office Assistant - Northern Suburbs
Insurance firm in the Northern Suburbs is seeking a confident Office Assistant. Responsibilities include making outbound calls to existing clients to schedule appointments, as well as light marketing and processing of referrals. The ideal candidate will have a natural desire to succeed, with a strong ability to focus on the task at hand. Exceptional phone skills required. Candidates must have excellent computer skills and top-notch written and verbal communication.
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Customer Service/Administrative Assistant - Precious Metals Company
Great opportunity for Customer Service Representative/Administrative Assistant to work for a well-known Precious Metals Company. If you have a great outgoing and friendly personality, enjoy dealing with customers, and have at least 2 years of experience this could be a great opportunity for you! You will be working with a dynamic team, have the opportunity to get involved in decisions of this firm and will be dealing with the commodities market. Candidates must be Microsoft Word and Excel proficient, be detailed oriented, have a flexible demeanor and enjoy working in a flexible environment. JO# 110165
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