Executive Assistant

Finance; Chicago

A global financial institution is looking for an Executive Assistant to support C-Level executives. The successful candidate will be a self-starter who has demonstrated the ability to function independently in a fast-paced, dynamic and demanding environment.  This person will be intellectually curious, intuitive, detail oriented, resourceful, and trustworthy and have the highest ethical standards. This person will add value by working on a number of simultaneous projects with minimal supervision and exemplary follow-through.

Responsibilities include:

  • Maintain calendar and handle scheduling of all meetings and appointments
  • Answer phones and retrieve voicemails daily
  • Responsible for managing all business correspondence
  • Manage business contacts by updating/adding to contact database
  • Organize and arrange both onsite and offsite meetings and other event planning duties
  • Handle office management duties, including supply inventory and purchasing, guest registration and facilitating maintenance requests with building management
  • Arrange travel needs through internal travel department
  • Create complete travel itineraries for all trips
  • Manage, organize and maintain accurate files
  • Perform other duties as assigned

Skillset Requirements

  • Experienced professional with a minimum of 5 years of experience, preferably with both executive assistant and personal assistant experience. Bachelor degree required
  • Excellent English, grammar, written and oral communication skills
  • Proven record of successful problem solving
  • Superior organizational skills and record-keeping, and strong attention to detail
  • Excellent interpersonal skills, positive attitude and high energy level
  • Adaptable, flexible to changes and the ability to work in a fast-paced environment
  • Proficiency in Microsoft Windows, Excel, PowerPoint, and related software

JO #115636

Apply Online or download the Acrobat PDF file (160k file size) for faxing.

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