PHONE: 312.857.2300

Office Manager/Executive Assistant/HR

Office Manager/Executive Assistant/HR

Palo Alto, CA-

Get your feet wet in this newly created role for a rapidly growing management consulting firm. This is your chance to step into a unique opportunity to build out this position and create a role that will have an impact on the organization long-term.

You will travel to local locations as you create policy and procedures, guidelines and set meetings for the long-term needs of the organization.

Apply now for immediate consideration!

Responsibilities

  • Organization ambassador to all teams and visitors
  • Setting up vendor relations and all coinciding contracts
  • Recruiting and staffing of all open positions, work with managers to determine future hiring needs
  • Oversee the visa application process
  • Manage and create an Employee Onboarding process, including job training, materials, and equipment needed, gaining feedback, and continuously improving the process.
  • Oversee terminations and offboarding, including final payroll, benefits, and any legal management
  • Ensure legal compliance by monitoring and implementing applicable HR federal and state requirements, conducting investigations, and maintaining records
  • Meeting and event coordination and set up including managing catering ordering, delivery, and set up
  • Overflow administrative support to the founders
  • Implementation and management of local office procedures/administrative systems
  • Organize office operations and procedures, ensure adherence by the team
  • Nurture and create a positive working culture
  • Communication to local office personnel regarding matters related to office
  • Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement
  • Purchasing and management of office supplies and consumables to ensure consistent inventory while adhering to budget
  • Creation & distribution of access cards and name tags for new hires
  • Build out Onboarding of New Hires
  • Assisting with creation and submission of expense reports and other executive assistant duties
  • Other duties as assigned

Requirements

  • 2+ years managing a busy office
  • Superb communication skills
  • Proficient knowledge in Microsoft Office
  • Ability to multitask and prioritize
  • Maintain a calm and confident demeanor
  • Adhere to strict confidentiality standards
  • Competent at researching and presenting information to upper management

#116570

Apply Online.