PHONE: 312.857.2300

Administrative Assistant Global Law Firm

Administrative Assistant Global Law Firm

Location: Loop; Industry: Legal

Award-winning law firm noted for their diversity and collegial culture is seeking an Administrative Assistant to join the firm. Their leadership team strives to create a positive and inclusive environment that focuses on teamwork throughout all departments.

Responsibilities:

  • Schedules and organizes complex activities such as meetings, travel, conferences, and department activities for all members of the department
  • Creates and develops visual presentations for the department using desktop publishing applications
  • Leads team and participates in assembly and distribution of large volume month-end reports and various presentation materials throughout the year
  • Assists with record keeping for various firm related entities
  • Establishes, develops, maintains and updates filing system for the department. Retrieves information from files when needed
  • Organizes and prioritizes large volumes of information and calls, including sorting and distributing mail, drafting written responses or replies by phone or email when necessary, and responding to regularly occurring requests for information
  • Takes message or fields answers all routine and non-routine questions
  • Acts as a liaison with other departments and outside agencies, including high-level staff such as Executive Director, Chief Financial Officer and Directors of Administration. Handles confidential and non-routine information and explains policies when necessary
  • Works independently and within a team on special nonrecurring and ongoing projects
  • Acts as project manager for special projects, which may include: planning and coordinating multiple presentations, and disseminating information
  • Types and designs general correspondence, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy

Requirements:

  • High School graduate or equivalent
  • Experience in Microsoft Office applications, including MS Word, Excel, & PowerPoint
  • Ability to accurately type 50 words per minute
  • Able to manage multiple projects with competing deadlines and priorities

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