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Administrative Assistant, New York City, NY

Administrative Assistant, New York City, NY

Are you inspired in your current job or are you ready for a change? Do you love being surrounded by outstanding leadership? Are you ready to kick-up your earning potential?

A premier financial organization is seeking an Administrative Assistant who is ready to take their career to the next level. This opportunity requires someone who thrives in challenging and ever-changing environment and loves being at the hub of the action. An added bonus is that you’re supported by an administrative and leadership team that values your work. A career move of this caliber isn’t always easy, but the rewards are plentiful.

Responsibilities

  • Calendar management, travel (domestic/international, private) gate keeping and meeting logistics
  • Anticipation of things before they happen and the ability to be proactive.
  • May need to be available at certain periods during the year outside of standard business hours (i.e., associate recruiting process, various firm events).
  • Arrange conference rooms and catering for meetings, updating calendars with conference rooms and phone numbers utilizing
  • Complete and track expense
  • Perform administrative and related duties that are broad, varied and confidential.
  • General filing, and other office related responsibilities.
  • Setting up and maintaining deal files.
  • General administrative office duties as well as answering the phone and greeting guests.

Requirements

  • A minimum of 4 years of executive administrative experience supporting higher-level management
  • Experience in a financial services organization is ideal
  • Superior organizational skills, ability to prioritize and strong attention to detail
  • Must have a very professional presence and exceptional communication skills both verbal and written. Strong proofreading skills is a must.
  • Articulate, proactive and able to effectively multi-task
  • High level of professionalism with strong verbal and written communication skills
  • Proficient in Outlook, MS Word, Excel and PowerPoint. Ideally, have experience with Concur expense management and Salesforce software
  • Positive disposition, a high degree of judgment, initiative, and discretion
  • Willingness to take on new tasks and be self-motivated

 

 

 

Apply Online.