PHONE: 312.857.2300

Contract Executive Assistant

Contract Executive Assistant

Contract EA; Chicago

RESPONSIBILITIES

  • Provide varied administrative support to executives, including but not limited to expense reports, managing special projects and group task lists, assisting in email responses, event planning, and calendar management
  • Responsible for coordinating calendar, establishing agendas; arranging domestic and international travel
  • Acts as a liaison to customers, senior leaders, and other organizations
  • Interpret requests and assist in implementing action as well as determining whether immediate notification of matters is required
  • Prepare letters, memos, reports and other documents as needed
  • Assist executives with key internal and external activities and materials.

 

REQUIREMENTS

  • Ability to support remote executives and experience working across multiple time zones
  • Ability to proactively manage projects in a fast-moving environment
  • High integrity and ability to maintain the confidentiality of sensitive information
  • Reliability
  • Detail-oriented and customer service focused
  • Excellent oral, written, and interpersonal communication skills
  • Ability to deal with ambiguity and to be proactive with minimal direction
  • Flexibility working independently or partnering with a variety of teams
  • Ability to prioritize long task lists and meet deadlines with little direction
  • Ability to quickly learn and follow organizational policies, practices, and operations, and convey them to others
  • Ability to effectively represent the organization in its relationships with investors, customers, the media, and other constituents
  • Ability to work well across the organization with employees of all levels and in all departments
  • A minimum of 4 years’ work experience in the capacity of an Assistant supporting and/or reporting to executives
  • College degree required
Apply Online.