PHONE: 312.857.2300

Executive Administrative Assistant

Executive Administrative Assistant

Location: Mag Mile; Industry: Investment

Private equity investment firm is looking for a dedicated Executive Administrative Assistant to join their team! The ideal candidate must be able to work collaboratively and effectively with all levels of personnel including internal senior management, finance/accounting, administrative staff, and external strategic business partner contacts.

Responsibilities

  • Coordinate multiple calendars, meetings, and people
  • Complex travel: arrange flights, hotels, ground transportation and coordinate with other team members
  • Greet guests, coordinate conference room schedules, catering orders
  • Database entry and maintenance
  • Record/track investment opportunities and key relationships
  • Monthly expense reports
  • Answer phones, copy/scan/mail documents, print and bind presentations
  • Event planning
  • Office management
  • Various projects/assignments as needed

Requirements

  • 2+ years of work experience
  • Undergraduate Bachelor’s Degree
  • Proficiency in Microsoft Office Suite
  • Strong written and oral communication skills
  • Strong attention to detail and meticulous follow though
  • Excellent organization skills and ability to multi-task
  • Self-motivated and proactive
  • Desire and ability to improve day-to-day processes
  • Not easily flustered – ability to remain calm under pressure
  • Creative problem solver
  • Works well in changing environment and across teams

JO#116365

Apply Online.