Rapidly growing investment firm is seeking an Administrative Assistant to join their team. You will provide a high level of professional support as you manage the workflow of the office and balance administrative responsibilities, project/business initiatives and ad hoc projects.  The firm encourages and fosters a culture based on integrity, honesty, humility, mutual respect, teamwork, strategic and creative thought, leadership, and a commitment to excellence.

 Responsibilities

• Support team of professionals and act as gatekeeper to manage them through their day
• Heavy calendar management, schedule meetings, conferences, etc.
• Provide phone coverage – heavy interaction with internal & external business associates
• Coordinate travel arrangements, international and domestic
• Manage monthly expense reporting
• Scanning, filing and organizing various documents
• Act as co-office manager (liaise with vendors and building management, order supplies, general office upkeep)
• Assist with ad-hoc projects

Requirements

• 5 – 10 years administrative experience in a corporate environment; financial services preferred
• BA/BS degree preferred with solid academic performance
• Resourceful
• Strong written & verbal communication skills
• Excellent organizational skills
• Ability to work independently and be part of a team
• Detail oriented and proactive with a track record of success
• Ability to multi-task in a fast- paced environment
• Easy to get along with and has a positive, flexible attitude toward work/requests
• Experience working with highly confidential information
• Strong working knowledge of Microsoft products

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