PHONE: 312.857.2300

Administrative Assistant

Administrative Assistant

Rapidly growing investment firm is seeking an Administrative Assistant to join their team. You will provide a high level of professional support as you manage the workflow of the office and balance administrative responsibilities, project/business initiatives and ad hoc projects.  The firm encourages and fosters a culture based on integrity, honesty, humility, mutual respect, teamwork, strategic and creative thought, leadership, and a commitment to excellence.

 Responsibilities

  • Support team of professionals and act as gatekeeper to manage them through their day
  • Heavy calendar management, schedule meetings, conferences, etc.
  • Provide phone coverage – heavy interaction with internal & external business associates
  • Coordinate travel arrangements, international and domestic
  • Manage monthly expense reporting
  • Scanning, filing and organizing various documents
  • Act as co-office manager (liaise with vendors and building management, order supplies, general office upkeep)
  • Assist with ad-hoc projects

Requirements

  • 5 – 10 years administrative experience in a corporate environment; financial services preferred
  • BA/BS degree preferred with solid academic performance
  • Resourceful
  • Strong written & verbal communication skills
  • Excellent organizational skills
  • Ability to work independently and be part of a team
  • Detail oriented and proactive with a track record of success
  • Ability to multi-task in a fast- paced environment
  • Easy to get along with and has a positive, flexible attitude toward work/requests
  • Experience working with highly confidential information
  • Strong working knowledge of Microsoft products

#116968

 

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