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Executive Assistant- Managing Directors

Executive Assistant- Managing Directors

Premier global investing banking firm is looking to hire an Executive Assistant for two Managing Directors. The ideal candidate will provide high-level, and professional administrative support. Candidate must be experienced in handling a wide range of administrative and support related tasks, be able to work independently with little or no supervision and formulate decisions and execute independently with a high degree of efficiency and accuracy. This role requires exceptional interpersonal skills and the ability to interact with staff (at all levels) while remaining flexible, proactive and resourceful.

Responsibilities

  • Responsible for a variety of administrative tasks ranging from managing a busy and ever- changing calendar, and the ability to assimilate priority email requests in your manager’s inbox
  • Act as gatekeeper to ensure executive’s schedule is followed and respected; liaison to maximize manager’s focus on priorities
  • Responsible for calendar management, requiring interaction with both internal and external executives and assistants to coordinate a variety of meetings. Skilled at coordinating complex meetings with the flexibility to adapt to rapidly changing schedules
  • Experience scheduling domestic and international travel; arrangement of travel schedules, itineraries and reservations across multiple time zones
  • Utilizes strong judgment in managing priorities of requests and escalating as necessary for resolution and/or prioritization while determining the appropriate course of action
  • Works closely and effectively with the banker(s) to keep them informed of upcoming commitments and responsibilities both professionally and personally
  • Requires cross-departmental team coordination for conference calls and meetings (being appropriately inclusive by getting to know the team)
  • Must be able to work under deadlines and adapt to a fast-paced environment
  • Demonstrates a proactive approach to problem-solving with strong decision-making capability
  • Handling expense reporting and other duties as necessary
  • Work in tandem with the team EA’s providing back-up coverage, as needed
  • Must have a positive attitude and exhibit a “team” mentality

Requirements

  • 5-10 years of experience
  • Degree preferred
  • Salesforce experience preferred but not required
  • Polished and independent personality
  • Exceptional written and verbal communication skills, strong independent decision- making ability and attention to detail
  • Excellent analytical, time-management and organizational skills
  • Well versed on conferencing platforms Zoom and Microsoft Teams
  • In-office hours: 8:30am – 5:30pm– Overtime as needed

 

#116751

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