PHONE: 312.857.2300

Executive Assistant to the Senior Vice President

Executive Assistant to the Senior Vice President

A highly motivated Executive Assistant with a get-it-done attitude is just what our client is looking for! With your exceptional communication, strong work ethic, and high attention to detail you will build a strong relationship with the SVP, enabling them to be productive and efficient.

This is a company devoted to strong relationships, long-standing partnerships, and team players who thrive on making the impossible possible. This isn’t a job, it’s a long-term career. Apply now!

Position is located in the NW Suburbs of Chicago

Responsibilities

  • Report directly to the SVP  R/D
  • Heavy calendar management
  • Significant international and domestic travel arrangements
  • Composing, preparing, editing correspondence – not only to and within the company organization but often with outside executives or directors, government officials, news media, etc.
  • Department invoicing and light budget work
  • Expense report preparation and credit card statement reconciliation
  • Acting as primary liaison between internal and external contacts when coordinating meetings and events.
  • Coordinating sign-offs and approvals needed from executives by various folks across the organization – finding a way to provide access without letting calendars or timelines get bogged down; sometimes requiring creative problem solving
  • Partnering closely with each executive to ensure they are well informed of upcoming commitments and responsibilities, and following up as needed
  • Screens incoming calls, receives and routes mail, and responds to general requests for information on behalf of each executive, where appropriate
  • Provides clear and direct communication between each executive and their staff; demonstrates leadership to gain and maintain credibility, trust, and respect of all employees
  • Coordinates and schedules internal meetings and department events, create meeting agendas and follow-up meeting notes, as needed
  • Creates or edits PowerPoint presentations, as needed
  • Develops and maintains solid working relationships with other administrative assistants, both domestically and globally in company offices around the world
  • Other duties as assigned

 Requirements

  • Minimum high school graduate possessing some formalized executive assistant training; Associate or Bachelor degree preferred
  • Minimum 10 years experience supporting multiple senior-level, C-suite executives
  • Experienced interacting and coordinating with a Board of Directors
  • Experience in a global organization with significant international engagement and planning preferred
  • Experience in a consumer products/manufacturing industry beneficial
  • Proven success in managing multiple work assignments, and a high degree of complexity
  • Experience with planning and coordinating large internal and external off-site meetings
  • Ability to communicate effectively, both oral and written communications
  • Experience taking meeting notes and distributing action items with appropriate follow-up
  • Possess an aptitude for new technology
  • Highly proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint, and TEAMS)

About You

  • Maintains confidentiality and exercises discretion when handling sensitive, highly confidential materials and matters at all times
  • Builds successful and trusting relationships with team and SVP Technology & R&D direct reports
  • Builds successful and trusting relationships with other SLT executives and their executive assistants
  • Can represent/respond on SVP Technology & R&D’s behalf during their absence, as appropriate
  • Can adapt quickly to a changing environment or a crisis management situation, keeping the business’ priorities in focus
  • Maintains composure in stressful situations
  • Displays enthusiasm for the job, and contributes to a fun environment
  • Proficient at and enjoys multi-tasking in role
  • Exhibits professional behavior that creates trust and confidence in his/her abilities
  • Consistently demonstrates a team attitude with a “no job too small” approach to their work
  • Possesses a positive attitude in approach to responsibilities and colleagues
  • Strong attention to detail and follow-up
  • Anticipates executives’ administrative needs; proactively identifies and recommends actions to meet those needs
  • Seeks out additional responsibilities and takes personal initiative to drive positive change
  • Proactively leads support to fellow EA team members for special projects and/or when needed

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