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Executive Assistant, West Palm Beach, FL

Executive Assistant, West Palm Beach, FL

Looking for a challenging and rewarding career? Support the Business Development & Investors Relations team of a financial service firm where you will be at the hub of the action! Manage calendars, facilitate external meeting, arrange travel, assist with event coordination and you will also manage projects from conception to completion. Priorities shift and move quickly, you must be forwarding thinking and have the ability to remain calm and focused while handling matters with discretion. Communication, proactive and highly resourceful are important factors for the road to success!

Responsibilities

  • Completes a broad variety of administrative tasks for Business Development team members including managing extremely active calendars of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and arranging follow up materials from calls and meetings
  • Plans, coordinates, and ensures the teams schedules are followed and respected by Providing “gatekeeper” and “gateway” role
  • Works closely and effectively with the Business Development members to keep them well informed of upcoming commitments and responsibilities, following up appropriately
  • Prioritizes conflicting and competing needs from team members; handles matters expeditiously, proactively, and follows through on projects to successful completion
  • Communicates directly, and on behalf of the Business Development team members, with leadership team, direct reports, and other partners, on matters related to projects and initiatives
  • Performs other administrative duties as assigned or required

 

Requirements

  • Bachelor’s degree required, At least 3 years of experience supporting executive level team members
  • Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat
  • Strong level written and verbal communication skills
  • Demonstrated proactive approaches to problem-solving with strong decision-making capability
  • Meticulous attention to detail and follow-through; perform tasks with high degree of accuracy and efficiency
  • Highly resourceful team-player, with the ability to also be extremely effective independently
  • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
  • Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment
  • Comfortable working in a new company environment which includes a culture of change
  • Must be able to perform successfully in a fast-paced, intellectually intense, service-oriented environment and to interpret rules and guidelines flexibly to enhance the business and in keeping with the values and culture
  • Position located in West Palm Beach, FL or Chicago, IL

 

 

 

 

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