PHONE: 312.857.2300

Forward-thinking Executive Assistant

Forward-thinking Executive Assistant

Location: West Loop; Industry: Venture Capital

Not your typical venture capital firm. West Loop. Neighborhood vibe. Casual attire. Modern office. Remote flexibility in due time. This role requires a high-energy and forward-thinking Executive Assistant to support a Managing Director.

You will play a key role in facilitating communication with clients, board members and stakeholders. Savvy communication skills, ample board experience and a whiz with organizing ever-changing travel and meetings is just what this Managing Director values.

Responsibilities:

  • Manage information flow in a timely and accurate manner
  • Manage complex calendar and set up meetings, helping prioritize and manage logistics
  • Make travel and accommodation arrangements
  • Provide administrative support as needed, including expense reporting
  • Coordinate and produce weekly team reports
  • Coordinate and manage team calendar
  • Support quarterly client events:
  • Work with EAs at 30+ clients to coordinate event and pre-meetings
  • Manage Event RSVP and logistics (with help from a team)

Requirements:

  • Minimum 15 years of professional experience as an executive assistant supporting a fast-paced dynamic team/executive
  • Experience supporting a CEO, managing a complex calendar, client communications, and board of director communications
  • Ability to interface with multiple stakeholders, including Fund Team, administrative staff, investors, and entrepreneurs
  • Proficient with relevant software programs (e.g. Microsoft Office suite, Google Suite, Salesforce)
  • Ability to be a self-starter and operate in an unstructured environment

#116289

Apply Online.