PHONE: 312.857.2300

Hybrid Office Manager/Office Assistant with Growth

Hybrid Office Manager/Office Assistant with Growth

Location: Gold Coast; Industry: Venture Capital/Private Equity

Exciting growth within a venture capital/private equity firm has created this new role. Support the inner-workings of the office as well as high-performing teams. You are the face of the organization and must work gracefully under pressure, manage multiple projects and switch directions with ease and confidence.  Take your career to the next level.

Responsibilities:

  • Provide reception support, including answering and forwarding calls, timely relay of messages and follow-up, and greeting guests
  • Coordinate meetings including scheduling conference rooms, room set-up/take-down, and catering
  • Responsible for preparing UPS and FedEx shipments, and registration of guests into building security
  • Filing, scanning, and photocopying for team members, opening and distributing daily mail and faxes
  • Office support, Some IT help/fixing printers if needed
  • Order supplies and restocking kitchen
  • Run errands for the office
  • Assist with travel arrangements and expenses when needed
  • Work on various ad hoc projects

Requirements:

  • Bachelor’s Degree Required
  • Must respect confidential information and a mature approach to all matters of discretion
  • A professional presence with an exemplary customer service orientation and effective communication style
  • Demonstrated team-player, independent thinker and self-starter with the ability to work independently within a team context
  • Strong written and verbal communication skills and attention to detail
  • Highly organized, ability to work independently
  • Tech-savvy: Proficient in Microsoft Suite

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