Administrative Assistant

Loop; Law Firm

RESPONSIBILITIES

  • Reviews, requests, schedules appointments and meetings, conference calls and other department events; informs attendees/participants of function dates and times, reserves meeting space, provides audio/visual and other equipment/materials if required.
  • Performs a full range of administrative duties for the CIO as well as assigned departmental managers, e.g. preparing PowerPoint presentations, writing/typing notes and correspondence, maintaining excel spreadsheets, filing, receiving and distributing mail, ordering supplies and maintaining confidential records.
  • Proofreads all written materials to ensure professional and accurate documentation.
  • Coordinates office moves and facility-related requests.
  • Arranges all domestic and international travel for the entire IT department (all offices).
  • Maintains IT department org chart(s) and department phone list.
  • Greet visitors, answer and direct phone calls, take messages and respond to questions.
  • Compile data for reports and presentations.
  • Assist other administrative assistants to work as a team as workload dictates, especially in phone coverage for the CIO. Willing to coordinate PTO with other admin assistants to ensure coverage.
  • Maintain and complete expense reports and order office supplies.
  • Takes messages or fields answers all routine and non-routine questions.
  • Acts as a liaison with other departments and vendors/clients, including high-level staff such as Executive Director, Chief Financial Officer and Directors of Administration. Handles confidential and non-routine information and explains policies when necessary.
  • Works independently and within a team on special nonrecurring and ongoing projects.
  • Proofreads copy for spelling, grammar, and layout making appropriate changes.
  • Responsible for accuracy and clarity of final copy.

 

REQUIREMENTS

  • Bachelor’s degree or equivalent combination of education and/or experience.
  • Proficient in Microsoft Word, PowerPoint, Excel
  • Ability to accurately type 50 words per minute
  • IT Background and/or experience supporting IT Department
  • Experience with Microsoft Visio, Access, Project, Outlook
  • Strong organizational skills
  • Strong attention to detail
  • Good judgment
  • Strong interpersonal communication skills
  • Strong analytical and problem-solving skills
  • Able to work harmoniously and effectively with others
  • Able to preserve confidentiality and exercise discretion
  • Able to work under pressure
  • Able to manage multiple projects with competing deadlines and priorities

JO#116171

Apply Online or download the Acrobat PDF file (160k file size) for faxing.

ABOUT US

THE LARKO GROUP SPECIALIZES IN STAFFING FOR OFFICE ADMINISTRATION AND EXECUTIVE SUPPORT FOR MANY OF CHICAGOLAND’S FINEST AND MOST REPUTABLE EMPLOYERS. TLG STAFFS DIRECT HIRE, TEMPORARY, & TEMP-TO-HIRE POSITIONS. WE ARE KNOWN FOR OUR TIMELY AND ACCURATE PLACEMENT, UNPARALLELED CUSTOMER SERVICE, AND OUTSTANDING CANDIDATES! SO WHETHER YOU’RE LOOKING TO HIRE YOUR NEXT STAR EMPLOYEE OR STEP INTO THE RIGHT JOB, LET THE LARKO GROUP WORK FOR YOU. CHICAGO’S STAFFING INDUSTRY LEADER SINCE 1993!