Our client is looking for a talented Administrative Assistant for 3 months plus contract. With limited supervision, the Executive Assistant provides administrative support to leadership within the organization and plays a key role in planning and coordinating a variety of meetings and extensive travel arrangements.
The ideal candidate will be a polished, self-motivated, detail oriented individual who can demonstrate initiative, flexibility, teamwork and great judgment.
Location: Chicago Loop
-Provide varied administrative support to executives, including but not limited to expense reports, managing special projects and group task lists, assisting in email responses, event planning, and calendar management
-Responsible for coordinating calendar, establishing agendas; arranging domestic and international travel
-Acts as a liaison to customers, senior leaders, and other organizations
-Interpret requests and assist in implementing action as well as determining whether immediate notification of matters is required
-Prepare letters, memos, reports and other documents as needed
-Assist executives with key internal and external activities and materials.
-Ability to support remote executives and experience working across multiple time zones
-Ability to proactively manage projects in a fast-moving environment
-High integrity and ability to maintain the confidentiality of sensitive information
-Detail-oriented and customer service focused
-Excellent oral, written, and interpersonal communication skills
–Ability to deal with ambiguity and to be proactive with minimal direction
–Flexibility working independently or partnering with a variety of teams
-Ability to prioritize long task lists and meet deadlines with little direction
-Ability to quickly learn and follow organizational policies, practices, and operations, and convey them to others
-Ability to effectively represent the organization in its relationships with investors, customers, the media, and other constituents
-Ability to work well across the organization with employees of all levels and in all departments
-A minimum of 4 years’ work experience in the capacity of an Assistant supporting and/or reporting to executives
-College degree required