Executive Assistant to Deal Team

Private Equity ; Chicago

Job Responsibilities

  • Coordinate travel arrangements and complex domestic and international itineraries for deal professionals (travel and schedule changing on a daily basis).
  • Manage the team’s calendars and contacts both business and personal.
  • Manage the team’s expense reimbursement, compliance matters, and legal documents.
  • Personal support as needed including procurement, coordination of personal and family commitments, etc.
  • Plan events and secure reservations as needed related to but not limited to luncheons, conference calls, board meetings, dinners, planning meetings, and personal events.
  • Manage communication (e.g., incoming telephone calls, mail, etc.)
  • Some weekend and after hours work necessary (typically limited to some travel and calendar support))

Job Requirements

  • Stellar attention to detail
  • Excellent organizational skills
  • A ‘doer’ who gets things done quickly and who does not allow ‘to-do’ lists to accumulate
  • Highly self-motivated and directed
  • An individual with the ability to multi-task, prioritize and execute tasks in a high-pressure environment while maintaining and projecting ‘grace under pressure’
  • Good sense of humor and positive contributor to the company’s culture
  • Solid analytical and communication skills
  • Strong technology skills
  • At least four years’ experience as an Executive Assistant preferred with international travel and heavy calendar experience

JO #115743

 

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