Executive Assistant

Investment Management; Chicago

The Executive Assistant role will provide custom support to our sales team. Attention to detail, solution orientation and an ability to adapt to change will be essential as we strive to optimize the impact of our entire distribution team.

The role will report to the Managing Director, Head of Intermediary Distribution, work daily with our entire sales, marketing and national accounts team of 20 – 25 professionals. This role is full-time and based in Chicago, IL.

 Job Responsibilities

  • Supporting the leadership team by owning functions such as:
    • Producing reports and presentations that track and analyze sales, activities, events and expenses
    • Planning and execution of internal and external meetings and conferences
    • Calendar management
    • Travel coordination
    • Expense processing and management
    • Coordination of marketing materials
  • Partnering with HR to onboard new employees
  • Providing general administrative support to the broader distribution team
  • Providing back-up to Executive Assistant colleagues

Job Requirements

  • Excellent written and verbal communication skills
  • Strong organizational and time management skills
  • Working knowledge of CRM systems (Salesforce or others) a plus
  • Bachelor’s degree required, preferably in a business-related field
  • Ability to juggle multiple projects and work under pressure
  • Attention to detail
  • Excellent proofreading skills
  • Ability to work effectively in teams
  • Understanding of and commitment to client service
  • Advanced skills in Microsoft Office applications (Word, PowerPoint, Excel)
  • Six to ten years of related experience
  • Interest in financial markets a plus

JO #115936

Apply Online or download the Acrobat PDF file (160k file size) for faxing.

ABOUT US

THE LARKO GROUP SPECIALIZES IN STAFFING FOR OFFICE ADMINISTRATION AND EXECUTIVE SUPPORT FOR MANY OF CHICAGOLAND’S FINEST AND MOST REPUTABLE EMPLOYERS. TLG STAFFS DIRECT HIRE, TEMPORARY, & TEMP-TO-HIRE POSITIONS. WE ARE KNOWN FOR OUR TIMELY AND ACCURATE PLACEMENT, UNPARALLELED CUSTOMER SERVICE, AND OUTSTANDING CANDIDATES! SO WHETHER YOU’RE LOOKING TO HIRE YOUR NEXT STAR EMPLOYEE OR STEP INTO THE RIGHT JOB, LET THE LARKO GROUP WORK FOR YOU. CHICAGO’S STAFFING INDUSTRY LEADER SINCE 1993!