Executive Assistant to CEO

Loop; Investment

Responsibilities:

  • Proactively maintain and monitor the CEO’s to-do lists by collecting input from him, his emails, and other team members
  • Proactively manage the CEO’s email inbox by sorting and categorizing
  • Ensure the CEO is prepared for meetings by gathering all necessary materials, coordinating with other attendees, and confirming logistical details
  • Answer the CEO and the Chairman’s phone lines, screening or redirecting calls as needed and ensuring any messages are passed along in a timely manner
  • Assist CEO with tasks related to boards, non-profits and professional organizations to which he belongs or supports
  • Assist with written correspondence for the CEO with an exceptional eye for detail
  • Assist in maintaining the CEO’s calendar by send meeting invitations, placing holds and ensuring adequate travel time between events
  • Arrange travel for the CEO and other executives as needed
  • Provide light administrative support to the Chairman and assist with other general administrative duties as needed
  • Proactively assist with personal tasks

Requirements:

  • Bachelor’s degree
  • Minimum of two years of professional experience
  • Highly organized, extremely detail-oriented and able to multi-task with time sensitive items
  • Exceptional verbal and written communication skills
  • Proficient in Microsoft Office Suite

JO#116088

Apply Online or download the Acrobat PDF file (160k file size) for faxing.

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