Executive Assistant to CEO

Medical Technology; River North

Responsibilities:

  • Manage CEO’s calendar, meetings, travel, expenses and other tasks, as assigned
  • Google Calendar management
  • Daily meeting coordination
  • Prepare, proofread, and send correspondence (e.g. e-mails and memos) on behalf of CEO
  • Book reservations on behalf of consultants, including lunch, dinner, coffee, and events
  • Monitor communication (phone calls, email, etc.) with prioritization; Fielding incoming calls, correspondence and responds independently when possible with routing other responses to appropriate staff; follow up as needed
  • Make good sound decisions and exercise sound judgement when CEO is unavailable. Maintain office decorum/professional attire
  • Perform other administrative tasks as needed
  • Other duties as assigned

 Requirements:

  • Experience using Gmail, Calendar, Docs, Sheets, Drive, Forms, and other Google G-Suite apps
  • Ability to prioritize and work on multiple projects, along with being resourceful for finding alternative solutions
  • Ability to maintain calm and courteous demeanor and to work productively despite competing priorities, complex problems, and tight deadlines
  • Desire to work in a fast-paced startup environment
  • Strong interpersonal skills
  • Highly organized with strong attention to detail and problem-solving skills
  • Excellent written and verbal communication
  • Effective, adaptable, versatile, and high integrity
  • Bachelor’s degree required

 

JO#116146

Apply Online or download the Acrobat PDF file (160k file size) for faxing.

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