Executive Assistant

Loop; Private Equity

Responsibilities:

  • Typical EA duties, calendar, travel (most domestic and sometimes private jets), gate keeping
  • Must have very professional presence and a firm grasp of grammar/spelling/proofing
  • Anticipation of things before they happen and the ability to be proactive. Not waiting to be told what to do but rather doing it and telling people what is next. Will be given an iPhone for those after hour emails and items to take care of…not a lot of OT
  • May need to be available at certain periods during the year (i.e., associate recruiting process, various firm events).
  • Provide proactive support for individuals they support to determine needs.
  • Coordinate extensive travel schedules, conference calls and meetings
  • Arrange conference rooms and catering for meetings, updating calendars with conference rooms and phone numbers utilizing outlook
  • Prepare correspondence, memos, spreadsheets and presentations utilizing MS Word, MS Excel, MS Outlook and MS PowerPoint
  • Complete and track expense reports
  • Perform administrative and related duties that are broad, varied and often confidential
  • Open and separate mail accordingly
  • Confirm meetings/calls for the following day
  • Send packages via FedEx and messenger
  • General filing
  • Copying, scanning and faxing
  • Setting up of deal files
  • General administrative office duties such as backing up other EA’s etc.

Requirements:

  • A minimum of 4 years executive administrative experience supporting higher level management
  • Superior organizational skills, ability to prioritize and strong attention to detail
  • Articulate, proactive and able to effectively multi-task
  • High level of professionalism with strong verbal and written communication skills
  • Proficient in Outlook, MS Word, Excel and PowerPoint. Ideally have experience with Concur expense management and Salesforce software programs
  • Positive disposition, a high degree of judgment, initiative and discretion
  • Willingness to take on new tasks and be self-motivated
Apply Online or download the Acrobat PDF file (160k file size) for faxing.

ABOUT US

THE LARKO GROUP SPECIALIZES IN STAFFING FOR OFFICE ADMINISTRATION AND EXECUTIVE SUPPORT FOR MANY OF CHICAGOLAND’S FINEST AND MOST REPUTABLE EMPLOYERS. TLG STAFFS DIRECT HIRE, TEMPORARY, & TEMP-TO-HIRE POSITIONS. WE ARE KNOWN FOR OUR TIMELY AND ACCURATE PLACEMENT, UNPARALLELED CUSTOMER SERVICE, AND OUTSTANDING CANDIDATES! SO WHETHER YOU’RE LOOKING TO HIRE YOUR NEXT STAR EMPLOYEE OR STEP INTO THE RIGHT JOB, LET THE LARKO GROUP WORK FOR YOU. CHICAGO’S STAFFING INDUSTRY LEADER SINCE 1993!