Executive Assistant

Investment; Loop

RESPONSIBILITES

  • Provide back up support to the Executive Assistant to the President
  • Assist administrative team with phone coverage
  • Coordinate domestic and international travel and itineraries including accommodation’s, reservations, and ground transport
  • Manage multiple complex calendars, meeting, conference and event scheduling for consultants
  • Process consultant expense reports
  • Proactively check with and coordinate between consultants
  • Book reservations on behalf of consultants, including lunch, dinner, coffee, and events
  • Assist with maintaining client database
  • Perform other administrative tasks as needed
  • Coordinate and execute events including timelines and logistics for each event client outings group activities including dining and social experiences
  • Assist in document and presentation creation using Microsoft PowerPoint and Excel
  • Assist with non-profit client events and consultants’ board activities
  • Negotiate with venues, event organizers, contractors, and hotels on agenda and cost proposals until contract completion
  • Attend and participate in external meetings and events, occasionally in the evenings
  • Order and distribute client gifts and event tickets

 

REQUIREMENTS

  • BA/BS in Communication, Business Administration or other relevant field
  • Candidates must have 4+ years of recent experience as an Administrative or Executive Assistant supporting two or more people
  • Proficiency in Microsoft Office
  • Experience in Salesforce is a preferred
  • Strong communication and writing skills
  • Demonstrated ability to work in an organized manner and manage time efficiently and effectively
  • Ability to maintain confidentiality

 

JO#116104

 

Apply Online or download the Acrobat PDF file (160k file size) for faxing.

ABOUT US

THE LARKO GROUP SPECIALIZES IN STAFFING FOR OFFICE ADMINISTRATION AND EXECUTIVE SUPPORT FOR MANY OF CHICAGOLAND’S FINEST AND MOST REPUTABLE EMPLOYERS. TLG STAFFS DIRECT HIRE, TEMPORARY, & TEMP-TO-HIRE POSITIONS. WE ARE KNOWN FOR OUR TIMELY AND ACCURATE PLACEMENT, UNPARALLELED CUSTOMER SERVICE, AND OUTSTANDING CANDIDATES! SO WHETHER YOU’RE LOOKING TO HIRE YOUR NEXT STAR EMPLOYEE OR STEP INTO THE RIGHT JOB, LET THE LARKO GROUP WORK FOR YOU. CHICAGO’S STAFFING INDUSTRY LEADER SINCE 1993!