Executive Assistant to Dean

Streeterville; University

Responsibilities

  • Manages and oversees the daily operations of the office of the Dean primarily in the areas of processing invoices, purchasing, reviewing and processing expense reports for signature, and maintaining the physical office space
  • Applies a high degree of independent judgment and discretion to manage the Dean’s complex calendar and decide on priorities to ensure effective use of the Dean’s time
  • Anticipates the needs of the Dean and pre-plans/prepares in advance of expressed need(s)
  • Receives and reviews incoming requests and prioritizes them according to significance and urgency
  • Effectively handles highly sensitive, and often highly confidential, information using tact, diplomacy and exemplary judgment
  • Coordinates a variety of meetings, events or team building activities, which may include managing logistics, distributing meeting materials, taking meeting minutes, managing attendee lists, and coordinating room reservations and/or catering needs
  • Coordinates complex travel arrangements as necessary
  • Works collaboratively with other administrators and support staff throughout the University
  • Coordinates communications and follows up on behalf of the Dean
  • Builds and maintains professional, efficient, and knowledgeable interactions with both internal and external constituencies
  • Serves as the initial point of contact for guests creating a welcoming and hospitable environment
  • Supports or project manages special projects, as needed

Requirements:

  • Bachelor’s degree or the equivalent combination of education, training and experience from which comparable knowledge and skills can be acquired
  • Four or more years of executive administrative support experience, with prior experience in support of a senior leader in a similar role
  • Demonstrated advanced proficiency with the Microsoft Office Suite of products
Apply Online or download the Acrobat PDF file (160k file size) for faxing.

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