Executive Assistant

Consumer Goods ; Chicago

The EA performs administrative functions in the Office of the President with careful attention to detail, complete confidentiality, a positive attitude, and discerning judgment.  The ideal candidate is a highly motivated, detail-oriented and enthusiastic professional who enjoys working in a collaborative, fast-paced, and deadline-driven environment. The Executive Assistant works under the leadership of the Vice President and Secretary; Chief of Staff in the Office of the President.

Responsibilities:
-Manage the day-to-day reception and meetings for the Office of the President, ensuring the President’s activities run as planned each day and adapting his schedule in response to last-minute issues or unforeseen situations

-Coordinate all briefings and meeting materials for internal and external activities
-Handle all day-to-day financial transactions for the President’s Office through their online systems, including, but not limited to: ordering supplies through purchasing site, processing invoices for external vendors, and reconciling expense reports on an ongoing basis
-Schedule transportation on a weekly basis
-Prepare documents and items for signature as needed
-Procure and coordinate the presentation of gifts; to include the preparation of the annual holiday cards
-Provide coverage to the Director of Presidential Support when the Director is unavailable
-Other duties as assigned

Qualifications:
-Exceptional attention to detail and ability to complete tasks thoroughly and with accuracy

-Positive, service-oriented attitude and courteous demeanor
-Demonstrated ability to multitask and meet deadlines in a challenging, fast-paced work environment
-Sound judgment and the ability to anticipate potential problems and address them before they arise
-Proficiency with Microsoft Office Suite, Adobe Acrobat, financial reporting systems, and online databases required
-The successful candidate must have a minimum of 1-2 years of progressively responsible senior level administrative experience supporting executives
-Experience working in higher education and a high-level executive setting preferred
-Acumen to interact with a diverse and distinguished range of colleagues and visitors, including trustees, donors, visiting dignitaries, elected officials, as well as faculty and other leaders
-Ability to handle sensitive and confidential situations and information with absolute discretion
-Excellent oral and written communication skills

JO#115747

Apply Online or download the Acrobat PDF file (160k file size) for faxing.

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