Office Coordinator

Private Capital Investment; Loop

Job Responsibilities:

  • Assists and coordinates overall administrative activities for the office
  • Manage, order and track the kitchen/pantry and stock room inventory
  • Maintain office condition by arranging necessary repairs with the building/external vendors
  • Coordinate with IT department on office equipment including building access cards, video conferencing, phones, headsets, new phone extensions and voicemail setup
  • Mailing
  • Oversee building safety procedures with the guidance of the HR Manager
  • Coordinate calls and meetings (internal and external) and send out corresponding calendar invitations
  • Set up conference calls, video conferencing and projector equipment, and book conference rooms for events and meetings
  • Prepare conference rooms for meetings, as well as breakdown of room post-meeting
  • Create and maintain documents in PowerPoint, Excel and Word
  • Support the reception area (answering phones/seating guests) as needed
  • Provide lunch coverage for the receptionist and serve as back-up when needed (i.e. sick days, vacation)
  • Assist with new hire onboarding procedures
  • Assist with special projects upon request
  • Provide back-up assistance to other team EAs as needed

Job Qualifications:

  • High School diploma or GED
  • Experience with Microsoft Office Suite
  • Ability to treat sensitive/confidential information with appropriate discretion
  • Strong sense of urgency, adaptability, flexibility and resourcefulness
  • Strong written and verbal communication skills and attention to detail
  • Highly self-motivated and self-starter
  • Flexibility to operate in a constantly evolving and fast paced environment
  • Excellent time management skills and ability to multi-task and prioritize work

JO#116059

Apply Online or download the Acrobat PDF file (160k file size) for faxing.

ABOUT US

THE LARKO GROUP SPECIALIZES IN STAFFING FOR OFFICE ADMINISTRATION AND EXECUTIVE SUPPORT FOR MANY OF CHICAGOLAND’S FINEST AND MOST REPUTABLE EMPLOYERS. TLG STAFFS DIRECT HIRE, TEMPORARY, & TEMP-TO-HIRE POSITIONS. WE ARE KNOWN FOR OUR TIMELY AND ACCURATE PLACEMENT, UNPARALLELED CUSTOMER SERVICE, AND OUTSTANDING CANDIDATES! SO WHETHER YOU’RE LOOKING TO HIRE YOUR NEXT STAR EMPLOYEE OR STEP INTO THE RIGHT JOB, LET THE LARKO GROUP WORK FOR YOU. CHICAGO’S STAFFING INDUSTRY LEADER SINCE 1993!