Office Coordinator

Investment; Loop

Responsibilities:

  • Admin support: calendar management, travel arrangements, expenses, meeting set-up, etc.
  • Twice daily rotation of conference rooms, printer areas, and other common spaces
  • Assist with in-house or off-site activities, parties, celebrations, conferences and other events
  • Organize office operations and procedures and maintain office equipment
  • Liaison with Empist, the company’s outsourced IT support
  • Maintain employee phone list and floor plans for each office; send updates and communicate changes
  • Order and restock kitchen supplies
  • Maintain employee certificate wall
  • Submit work order requests to the building, arrange security badges for new employees
  • Coordinate and execute seating changes, including new hires and departures
  • Backup support to Receptionist
  • Coordinate holiday gifts, mailings, and check requests for Consultants
  • Input client and trustee information into Salesforce
  • Generate ideas for office improvement

 

Requirements:

  • Bachelor’s degree
  • Attention to detail and highly organized, ability to work independently
  • Ability to multitask in a fast-paced environment and react to change positively
  • Critical thinking skills, self-starter with excellent follow-up abilities
  • Highly motivated with strong work ethic
  • Excellent interpersonal, customer-focused, collaboration and communication skills and ability to work directly with employees at all levels of the organization
  • Solid knowledge of Microsoft Office (i.e., Word, Excel, PowerPoint); ability to quickly learn new software applications

 

JO#116104

Apply Online or download the Acrobat PDF file (160k file size) for faxing.

ABOUT US

THE LARKO GROUP SPECIALIZES IN STAFFING FOR OFFICE ADMINISTRATION AND EXECUTIVE SUPPORT FOR MANY OF CHICAGOLAND’S FINEST AND MOST REPUTABLE EMPLOYERS. TLG STAFFS DIRECT HIRE, TEMPORARY, & TEMP-TO-HIRE POSITIONS. WE ARE KNOWN FOR OUR TIMELY AND ACCURATE PLACEMENT, UNPARALLELED CUSTOMER SERVICE, AND OUTSTANDING CANDIDATES! SO WHETHER YOU’RE LOOKING TO HIRE YOUR NEXT STAR EMPLOYEE OR STEP INTO THE RIGHT JOB, LET THE LARKO GROUP WORK FOR YOU. CHICAGO’S STAFFING INDUSTRY LEADER SINCE 1993!