Part-Time Executive Assistant

Contract; Loop

About the Opportunity
This position is responsible for providing part-time Executive Assistant support for a group of Professionals/Executives within the Chicago office. This position will be roughly 20 hours a week and handle all routine administrative tasks and will require the ability to successfully balance assignments and a variety of duties from multiple individuals. A professional in this role will be expected to use good judgment and maintain confidentiality at all times.

Primary Duties

  • Typing and edits documents using Word, Excel and Power Point.
  • Organize, file, and route electronic and hardcopy client documents to appropriate team members and in-house Records Department for inclusion in searchable database.
  • Work closely with the HR and IT departments to ensure new hire employees are onboarded correctly.
  • Utilize SharePoint and FTP sites, indexing, linking and organizing client documents.
  • Utilize bulk renaming software.
  • Process conflict search requests for potential new clients; submit appropriate information for the creation of new clients for inclusion in our Client Information database.
  • Organize excerpt and comment files.
  • Organize and plan complicated domestic and international travel arrangements.
  • Process time and expense submissions on a weekly basis.
  • Maintain business calendar, plan and arrange business meetings and luncheons.
  • Answer and screen phone calls in a professional manner taking accurate messages; respond to caller’s needs appropriately.
  • Assist with special projects as needed. (Possible examples are mailings, maintaining home address book and internal phone list.)

Basic Qualifications

  • Reliable/punctual.
  • Professional oral and written communication.
  • Excellent organizational skills.
  • Ability to work independently, make decisions and implement actions.
  • Excellent analytical thinking skills.
  • Ability to listen to instructions and ask appropriate follow-up questions based on scope of work described.
  • Ability to understand office policies and procedures and how they relate to their professionals’ workload.
  • Strong team player.
  • Maintain confidential and client sensitive documentation.
  • Ability to successfully manage projects with other departments.
  • Provide overtime backup when necessary for evening and weekend work.

Preferred Qualifications

  • 3+ years’ work experience supporting professionals in Professional Services (i.e., Consulting, Finance, Legal).
  • High level of proficiency in software applications such Microsoft Office 2010, Adobe Acrobat, and Internet Explorer.
  • Experience working in internal travel/expense booking system is preferred (i.e., Concur).
  • Ability to multi-task and work effectively in a demanding, high expectation environment while maintaining accuracy and control.
  • Ability to accurately proofread documents for both clarity and grammatical errors.
Apply Online or download the Acrobat PDF file (160k file size) for faxing.

ABOUT US

THE LARKO GROUP SPECIALIZES IN STAFFING FOR OFFICE ADMINISTRATION AND EXECUTIVE SUPPORT FOR MANY OF CHICAGOLAND’S FINEST AND MOST REPUTABLE EMPLOYERS. TLG STAFFS DIRECT HIRE, TEMPORARY, & TEMP-TO-HIRE POSITIONS. WE ARE KNOWN FOR OUR TIMELY AND ACCURATE PLACEMENT, UNPARALLELED CUSTOMER SERVICE, AND OUTSTANDING CANDIDATES! SO WHETHER YOU’RE LOOKING TO HIRE YOUR NEXT STAR EMPLOYEE OR STEP INTO THE RIGHT JOB, LET THE LARKO GROUP WORK FOR YOU. CHICAGO’S STAFFING INDUSTRY LEADER SINCE 1993!