Project Administrative Associate

Architects; Northbrook

Responsibilities

Project Support functions:

  • Compiles, manages, and updates personnel and project information as needed for the preparation of proposals
  • Assists in the development of proposals, reports, and presentations
  • Coordinates and maintains project records throughout the duration of projects
  • Assists Project Managers with accounting functions, including utilizing the Deltek Vision database to generate draft invoices for review and performing conflict checks
  • Reviews invoices on assigned projects and works with accounting personnel to provide back-up documentation in accordance with client requirements

 

Administrative functions:

  • Independently manages office-related projects
  • Prepares and proof reads draft documents for internal and external distribution
  • Advanced user of MS Outlook, Word, Excel, PowerPoint, Adobe Acrobat, and ACDSee
  • Answers incoming calls and addresses client inquiries appropriately
  • Processes outgoing electronic documents and packages
  • Assists with copying, filing, and assembling documents

 

Requirements

  • 2-5 years: Administrative Support Experience
  • College degree (English, Communication, Marketing, Business, or similar a plus) or relevant work experience preferably in a copy editor position or in a construction-related, accounting, or law office environment
  • Demonstrated experience in the preparation of technical reports
  • Excellent customer service and interpersonal skills
  • Ability to collaborate with administrative and project associates to prioritize work and meet project deadlines
  • Excellent attention to detail resulting in high-quality work product
  • Advanced written and oral communication skills
  • Ability to multi-task and work effectively with minimal supervision (proactive)
  • Ability to work well with diverse professionals at all seniority levels
  • Ability to maintain confidentiality of sensitive information
  • Previous experience with Deltek Vision database software a plus
  • Position requires the ability to remain for extended periods at a workstation, as well as the ability to lift 25 pounds

JO#116062

Apply Online or download the Acrobat PDF file (160k file size) for faxing.

ABOUT US

THE LARKO GROUP SPECIALIZES IN STAFFING FOR OFFICE ADMINISTRATION AND EXECUTIVE SUPPORT FOR MANY OF CHICAGOLAND’S FINEST AND MOST REPUTABLE EMPLOYERS. TLG STAFFS DIRECT HIRE, TEMPORARY, & TEMP-TO-HIRE POSITIONS. WE ARE KNOWN FOR OUR TIMELY AND ACCURATE PLACEMENT, UNPARALLELED CUSTOMER SERVICE, AND OUTSTANDING CANDIDATES! SO WHETHER YOU’RE LOOKING TO HIRE YOUR NEXT STAR EMPLOYEE OR STEP INTO THE RIGHT JOB, LET THE LARKO GROUP WORK FOR YOU. CHICAGO’S STAFFING INDUSTRY LEADER SINCE 1993!