Receptionist

Private Equity; Loop

Receptionist

This position welcomes and assists visitors and notifies company personnel of visitors’ arrivals; provides telephone and informational support; enters data; files; completes reports; prepares incoming and outgoing mail; orders supplies; supports all areas of the office; and completes other special projects as needed.

Job Responsibilities

  • Answer phones courteously and professionally and immediately deliver messages
  • Demonstrate comprehensive knowledge of the telephone system
  • Greet and assist clients and guests
  • Maintain conference rooms and their Outlook calendars
  • Maintain and supply reception and restroom areas
  • Maintain and supply kitchen, office supply room and storage room
  • Maintain postage machine
  • Generate faxes, memos, letters , labels, and e-mail correspondence
  • Open and distribute courier packages and mail according to internal control procedures
  • Prepare material for delivery via U.S. mail or courier services
  • Prepare for REG office and staff meetings
  • Back up Administrative Assistant with ordering office, kitchen, and restroom supplies
  • Pick up and deliver documents to other company locations
  • Run errands for family members and office
  • Prepare deposits and take to the bank according to internal control procedures
  • Maintain on-site-storage room and off-site vendor log
  • Communicate with vendors regarding office machine maintenance and repair
  • Generate work orders regarding requests for engineers (lighting, plumbing, )
  • Prepare weekly sign-in sheets and maintain data file
  • Create vouchers using Certiflex accounting software at an accountant’s direction
  • File documents at an accountant’ s direction
  • Fax bills, credit card statements, expenses reports, receipts for approval and follow up
  • Perform check runs (vouchering printing, and coding)
  • Light Accounting duties as needed or requested

Job Requirements

  • Experience with Microsoft Word, Excel, and Outlook
  • Professional attire required at all times
  • Exceptional customer service skills
  • Highly organized, motivated, and self-starter
  • Attention to detail and sense of urgency

JO#116060

Apply Online or download the Acrobat PDF file (160k file size) for faxing.

ABOUT US

THE LARKO GROUP SPECIALIZES IN STAFFING FOR OFFICE ADMINISTRATION AND EXECUTIVE SUPPORT FOR MANY OF CHICAGOLAND’S FINEST AND MOST REPUTABLE EMPLOYERS. TLG STAFFS DIRECT HIRE, TEMPORARY, & TEMP-TO-HIRE POSITIONS. WE ARE KNOWN FOR OUR TIMELY AND ACCURATE PLACEMENT, UNPARALLELED CUSTOMER SERVICE, AND OUTSTANDING CANDIDATES! SO WHETHER YOU’RE LOOKING TO HIRE YOUR NEXT STAR EMPLOYEE OR STEP INTO THE RIGHT JOB, LET THE LARKO GROUP WORK FOR YOU. CHICAGO’S STAFFING INDUSTRY LEADER SINCE 1993!