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Operations Manager/HR Assistant

Operations Manager/HR Assistant

A global firm offering corporate and managerial advisory services is hiring an Operations Manager/HR Assistant who will manage human resources, legal and non-client operational activities.  You are at the heartbeat of the organization providing your expertise on the daily management of the Chicago office coupled with being the liaison between the employees and management.

Combine your experience into one role that will impact this great organization!

Responsibilities

  • Maintain the office condition and arrange necessary repairs and maintenance
  • Manage general office, copy room, and kitchen supplies and place orders to maintain stock
  • Manage and oversee vendors and service providers, including contract management and price negotiations
  • Serve as a point-of-contact and resource for employees, building management, and vendors
  • Liaise with satellite office landlords
  • Liaise with third-party IT services provider and provide on-site assistance with information technology matters
  • Process employees’ requests and provide relevant information
  • Create and maintain a pleasant work environment
  • Identify and plan for the changing administrative needs of the firm, work on special projects, and contribute to cost-effective management
  • Event planning and implementation (corporate events, service projects, special projects, work anniversaries, and birthdays)
  • Administrative support to Legal and HR Teams
  • Primary employee contact for all Human Resources day-to-day administrative matters, including:
  • Assistance with internal hiring initiatives, including interview scheduling and overall hiring process coordination (e.g., gathering feedback); liaising with outside recruiting firms
  • Setup of computers (company-wide) and office/desk space (Chicago) for new employees, including coordination with third-party IT services provider
  • New employee orientation, on-boarding, training and development, and benefit enrollment
  • Employment verifications
  • Personnel file maintenance, attendance tracking/assistance with timecards, employee benefits administration
  • Management of third-party payroll and timecard vendor
  • Drafting and distribution of interoffice communications
  • Employee relations; Liaising between employees and management in a friendly and professional manner
  • Maintain company organization charts and employee directory

Requirements

  • Office management and administrative experience, with 2+ years of Human Resources administrative experience
  • High-quality writing and editing skills, excellent verbal communication skills, outstanding interpersonal skills
  • Strong organizational skills with exceptional attention to detail
  • Ability to work in a fast-paced team environment, multi-task effectively
  • Respect for confidentiality, maturity to deal with sensitive HR personnel matters
  • Proficiency with Microsoft Office, basic IT infrastructure, and specialized third-party software interfaces (e.g., ADP Resource)

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