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Project Manager/Client Executive Assistant

Project Manager/Client Executive Assistant

Join a rapidly growing, well-established, high-performance consulting firm. As a key member of the administrative team you will support the research team and consultants while collaborating with other members of the administrative team.

This is a company that values integrity and accountability. As the Client Executive Assistant this is a unique opportunity to highlight your writing, proofreading and editing skills along with your impeccable tech skills that will continue to build the brand of the organization.

*Note: this company is working on-site where all safety procedures are followed with the opportunity to work from home on Fridays.

Responsibilities

  • Manage client onboarding process; initiate/track next steps with assigned teams
  • Create/prepare client documents using proprietary databases and the Internet, adhering to firm templates to ensure consistent branding (same font, logo, footer, date, etc.)
  • Business development pitch books, candidate books, presentations, letters, etc.
  • Reference calls and meeting transcripts (from recorded sessions, as needed)
  • Skeleton board profiles; status update letters
  • Reference bios/board forms (as needed)
  • Research executive phone #s/emails (proprietary databases, Internet, etc.)
  • Input/update/link executive and company information in firm’s proprietary database
  • Schedule meetings and phone calls; reserve conference rooms
  • Answer phones; build knowledge of companies, clients, executives, and directors
  • Book travel: work with travel agency, prepare itineraries, track/adjust travel as needed, prepare expense reports
  • General office admin backup (as needed to cover vacations)
  • Guest Services: enter guests into building security, greet and assist guests
  • Maintain a tidy office environment: submit work orders, run dishwasher, stock office supplies

Requirements

  • College degree required
  • 6-10 years of experience supporting multiple executives in a professional environment (investment banking, consulting, or executive search preferred)
  • Proficient technical skills: Outlook, Word, Excel, PowerPoint, Adobe (test results 90%+; typing 65+ wpm)
  • Professional, mature mindset: understands the importance of the AA role; takes ownership and pride in work; requires minimal supervision; can work alone and as a team
  • Outstanding judgment: work product, confidential information, interpersonal relationships, business attire, and office demeanor
  • Excellent written and oral communication skills:
  • Excellent command of the English language; comfortable editing and suggesting changes
  • Outstanding proofreading skills; detail-oriented
  • Customer service attitude (internally and externally)
  • Strong project management skills
  • Quickly identifies, organizes, and executes process steps
  • Communicates across the firm to keep people informed and projects on track
  • Flexible; easily juggles multiple, shifting priorities with perfection

 

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