PHONE: 312.857.2300

Team Executive Assistant

Team Executive Assistant

Location: Loop; Industry: Venture Capital

This is a rare opportunity to join one of Chicago’s most respected venture capital firms. This is an organization that has been globally recognized and respected for their work and celebrated as a Best Places to Work.

Join a team that values an Executive Assistant who is engaged in the business, offers sound judgment and is service-oriented. This role is challenging and fast-pace and rewarded with many company perks.

Responsibilities:

  • Extensive calendar management and logistical coordination, working across multiple time zones on a global level
  • Arranging domestic and international travel, including hotel accommodations and car services, directions, restaurant reservations, etc.
  • Preparing travel and expense reports, including the reconciliation of reimbursements
  • Managing correspondence and prioritizing information and correspondence, proactively responding whenever appropriate
  • Actively tracking all interactions and populating attendee data into the firm’s client relationship management (CRM) database daily to keep records up to date
  • Meeting and greeting clients and visitors, in accordance with the company’s’ expectations
  • Preparing customized slide decks in MS PowerPoint for client meetings
  • Willingness to assist with other projects to include investor portal management and client-related communication/reporting

Requirements:

  • 4-8 years of executive assistant experience with a preference for at least two years of that experience in a private equity or financial services environment. Must include experience providing executive assistance to groups
  • Commitment to anticipating needs and resolving issues while demonstrating a professional and service-oriented demeanor
  • Desire to learn the context of the assignments and develop industry knowledge through exposure in the workplace
  • Strong software application skills, including expertise in MS Word, Excel, and PowerPoint, along with database experience

#116293

Apply Online.