Be the force behind executive momentum with a landmark Chicago organization. As an Executive Administrative Assistant, you’ll play a critical role in keeping leadership focused, organized, and operating at its best. From managing complex calendars and orchestrating high-impact meetings to streamlining daily operations, you’ll create a structure that allows executives to lead effectively.

In this role, you’ll take ownership of travel coordination, expense management, and front office presence, ensuring every detail is handled with precision and care. You’ll serve as a central connector across the organization, anticipating needs, solving problems before they arise, and keeping workflows running seamlessly.

Responsibilities

• Manage complex executive calendars, including prioritization of meetings, scheduling logistics, and proactive conflict resolution.
• Coordinate internal/external meetings, including agendas, materials, room setup, and follow-up actions.
• Arrange comprehensive travel plans, including flights, accommodations, ground transportation, and detailed itineraries.
• Prepare, submit, and track expense reports with a high level of accuracy and timeliness.
• Serve as a professional point of contact by providing front desk coverage, warmly greeting visitors and clients.
• Maintain organized records, files, and documentation to ensure easy access and compliance with company standards.
• Support daily office operations by ensuring organization, efficiency, and seamless administrative workflows.
• Act as a liaison across teams and departments to facilitate clear communication and coordination.
• Provide ongoing administrative and operational support to executives, anticipating needs and ensuring priorities are executed smoothly.
• Uphold and continuously improve administrative processes, contributing to a high-performing and well-run office environment.

Ideal Experience

• Bachelor’s degree in Business Administration or related field (preferred).
• 2+ years of administrative or executive support experience.
• Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint).
• Experience with calendar management and scheduling tools.
• Knowledge of expense reporting systems and travel booking platforms.
• Ability to manage multiple systems and administrative processes.

Up to $40 per hour (based on experience)