Current Openings

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Here are just a few of the many jobs we are currently working on…

Qualified candidates will be contacted.

Executive Assistant/Office Manager

RESPONSIBILITIES Extensive calendar management for CEO. Need to know where the ECO is at all time and able to adapt on short notice if there are any changes to the calendar Coordinate extensive travel arrangements for CEO and his family Coordinate and manage meetings Pay and record personal and company bills and expenses Vendor relations […]

Executive Assistant/Office Manager

RESPONSIBILITIES Will support predominately the CEO, Director of Marketing, and the President but also the team Act as point of contact Oversee and manage office space, conference rooms, equipment including repairs, maintenance, office supplies, kitchen supplies Vendor management (including IT support coordination with outside vendors) and management of the company’s telecommunications and cellular accounts and […]

Receptionist

RESPONSIBILITIES Be an ambassador of first impressions to clients, guests, and visiting employees Manage a national multi-line switchboard Use e-tools and computer systems to track visitors, manage catering orders, and manage conference room needs and activities Provide conference room support including supply management and Audio/Visual troubleshooting, including Web Ex and projector set up and administration […]

HR Administator

RESPONSIBILITIES Provides administrative and project support to senior leadership including other corporate and project management staff as required Provides administrative support and coordinates the preparation of draft agendas, hand -out materials, and schedules for all group meetings Manages the calendars of senior leadership, independently resolving scheduling conflicts with internal and external clients and assists with […]

Executive Assistant/Project Coordinator

RESPONSIBILITIES Book travel arrangements for executives and clientele including air, hotel, transportation, etc. Calendar management Schedule and organize meetings for executives Preparing written materials (proposals, position specs, candidate presentations, appraisals, reference reports, etc.) including organizing/collecting data, typing, formatting, proofing and delivery Correspondence on behalf of executives Supporting the search practice of his/her assigned consultant(s) Communicating […]

Executive Assistant to CEO

Responsibilities: Answer phones in a prompt/professional manner; ensure seamless handling when transferring calls Communicate messages to appropriate employees with accurate substantive and call back information Develop familiarity with callers and determine priority of calls and time-sensitivity of caller requests Handle calls from many external sources Coordinate and make travel arrangements directly; creative, anticipatory and rapid […]

Executive Assistant/Office Manager

RESPONSIBILITIES Support Founder and Managing Partner and 2 Junior Partners General office management Ordering supplies and equipment Sort mail and distribute to the appropriate party Stocking the refrigerator Oversee maintenance and repairs Website management and social media management Invoicing, billing, reports, interfacing with third-party financial vendors, etc. REQUIREMENTS Looking for someone competent, with good […]

Wealth Management Assistant

RESPONSIBILITIES New account information set up on accounting system Recurring payment set up on accounting system Assist manager with daily workflow as assigned Gather and process paperwork to complete incoming asset transfers in a timely manner Process all recurring billing payments Participate in all required training sessions for compliance Maintain adequate controls to ensure compliance […]

Administrative Assistant

RESPONSIBILITIES Manage multiple complex calendars by utilizing judgment in the allocation of time between meetings and meeting logistics. Coordinate and schedule all appointments, which may require last minute changes, and communicate those changes in a timely and organized manner. Plan and arrange extensive international and domestic travel, including, but not limited to preparing trip logistics, […]

Executive Assistant

RESPONSIBILITIES Calendar management and logistical coordination, working across multiple time zones on a global level Answering phones and relaying messages, including any appropriate follow up Managing correspondence (e-mails, letters, faxes, internal memos, etc.). Opening and distributing daily mail/faxes Meeting preparations which include reserving and setting up meeting rooms (refreshments, ordering lunches, audio/visual requirements), meeting materials, […]

Executive Assistant to CEO

RESPONSIBILITIES Manage CEO’s calendar, meetings, travel, expenses, and other tasks, as assigned Calendar management Daily meeting coordination Prepare, proofread, and send correspondence (e.g. e-mails and memos) on behalf of CEO Book reservations on behalf of consultants, including lunch, dinner, coffee, and events Monitor communication (phone calls, email, etc.) with prioritization; Fielding incoming calls, correspondence and […]

Executive Assistant

RESPONSIBILITIES Typical EA duties, calendar, travel (most domestic and sometimes private jets), gatekeeping Must have a very professional presence and a firm grasp of grammar/spelling/proofing Anticipation of things before they happen and the ability to be proactive. Not waiting to be told what to do but rather doing it and telling people what is next. […]

Administrative Assistant

RESPONSIBILITIES Support in organizing and managing the Senior Vice President of Portfolio Management and Vice President of Retail Management’s complex and continuously varying daily calendar and priorities (i.e. meeting logistics, conference calls, meal reservations, lunch orders, etc.) Collect receipts and prepare expense reports while coordinating with Accounting Department to manage expenditures and reimbursements Assist in […]

Administrative Assistant – HR

RESPONSIBILITIES Schedule and organize complex activities such as meetings, travel, video conferences and department Assist with lawyer and staff new hire orientation logistics (conference room, PPT, new hire folders, gift bags and paperwork). Audit and scan corporate and local Chicago new hire paperwork to personnel files; retrieve information from personnel files when Maintain current electronic […]

Chief of Staff

RESPONSIBILITIES Oversee office operations: human resources, event execution, inventory management, security, maintenance, compliance with environmental codes and OSHA, policies and procedures, housekeeping services, and other responsibilities as needed Manage office financials and maintain and interpret financial reports Coordinate with and vet outside vendors and professionals Execute strategic initiatives and assume day-to-day responsibility for projects and […]

Executive Assistant

RESPONSIBILITIES Typical EA duties, calendar, travel (most domestic and sometimes private jets), gate keeping Must have very professional presence and a firm grasp of grammar/spelling/proofing Anticipation of things before they happen and the ability to be proactive. Not waiting to be told what to do but rather doing it and telling people what is next. […]

Contract Administrative Assistant

RESPONSIBILITIES Provide administrative support to department management and assist with projects or back-up support to other administrative assistants. Coordinate and arrange meetings including agenda preparation, meeting invitations, reserving and preparing facilities and resources and arranging offsite meetings as requested. Maintain contact lists and calendars in Outlook. Arrange and coordinate travel schedules and reservations. Maintain various […]

Executive Assistant/Office Manager

RESPONSIBILITIES Manage calendar, meetings, travel, expenses and other tasks, as assigned Manage procurement from vendors and service providers Manage office supplies and equipment Oversee maintenance and repairs Oversee document systems (both physical and digital) Partner with HR to establish and maintain policies and procedures Also partner with HR for employee on-boarding and off-boarding Manage one-time […]

Contract Executive Assistant

RESPONSIBILITIES Provide varied administrative support to executives, including but not limited to expense reports, managing special projects and group task lists, assisting in email responses, event planning, and calendar management Responsible for coordinating calendar, establishing agendas; arranging domestic and international travel Acts as a liaison to customers, senior leaders, and other organizations Interpret requests and […]