We are seeking a polished and proactive Office Manager/Receptionist to be the backbone for one of Chicago’s Best Places to Work financial services firm. In this dynamic role, you will oversee daily operations, maintain a professional work environment, and serve as the first point of contact for clients and visitors. Ideal for a detail-oriented professional with a keen ability to multitask, this position requires a high level of organization, initiative, and a concierge-level approach to office management, administrative support, and vendor coordination. We want to hear from you if you thrive in a fast-paced environment and take pride in creating exceptional office experiences!

Responsibilities

• Organize office operations and procedures, including correspondence management, filing systems, and supply requisitions.
• Oversee office maintenance, layout organization, and inventory of office supplies and equipment.
• Coordinate service requests, security matters, and office-related inquiries with building management.
• Manage and maintain conference rooms and corporate calendars.
• Support firm-wide meetings through coordination and execution.
• Serve as the primary floor steward for security and safety protocols.
• Assist accounts payable with monthly expense reporting, invoicing, and corporate credit card management.
• Manage franchise tax filings and related administrative tasks.
• Act as the Account Manager for office and company-wide vendors.
• Provide basic technology troubleshooting and maintenance support.
• Serve as the Chicago office’s receptionist, professionally managing calls, greeting visitors, and handling mail distribution and preparation.
• Assist with community initiatives, manage “life events” recognition.

Ideal Experience

• Bachelor’s degree is strongly preferred.
• 2-5 years of experience within a professional services environment.
• Previous experience in office management, administration, or a similar role is required.
• Must have a polished, professional demeanor with a warm, friendly approach and a strong commitment to providing top-tier service.
• Highly motivated with a positive attitude and a strong work ethic.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite and ability to learn new systems.
• Ability to handle confidential and sensitive information with discretion.

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Up to $85,000 salary per year