Join an incredible team as an Administrative Assistant where you’ll find the perfect blend of various responsibilities and opportunities to learn. You’ll be the friendly face that greets clients for this outstanding financial services firm, ensuring their first impression is a memorable one, all while being part of a supportive, dynamic workplace that values your well-being.

If you’re looking for a role that offers fulfillment, camaraderie, and the flexibility to enjoy life outside of work, this is the opportunity for you!

Responsibilities

• Provide general front desk support. Greet all guests with warm hospitality and answer calls with a professional demeanor.
• Order and distribute daily lunch orders for the office.
• Maintain office supplies and kitchen/food inventory. Make sure the kitchen and conference rooms stay tidy and stocked with beverages.
• Maintain calendars, scheduled meetings, and travel arrangements. Proactively review calendars to ensure efficient and smooth scheduling of all meetings.
• Accept a wide range of responsibilities and delegated tasks/projects and see these items through to successful completion. Follow up, when needed, to ensure that matters are completed as appropriate.
• Drafts letters, memos, thank you notes, etc.
• Create certified mail and FedEx labels and distribute incoming mail.

Ideal Experience

• Excellent written and verbal communication skills.
• Strong organizational skills with a keen eye for detail.
• Time management skills, with the ability to be resourceful and creatively problem-solve.
• Proficient in Microsoft Office applications (including Word, Excel, and PowerPoint).
• Master at Outlook (specifically calendaring and setting up Teams and Zoom meetings).
• Demonstrated ability to take initiative and work independently with little direction.
• Positive, “no-task is too small” attitude and flexibility to help with whatever is needed.

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