A dynamic strategy consulting firm is seeking an experienced Executive Assistant/Office Manager to join its team. In this pivotal role, you’ll provide high-level support to senior executives while ensuring the seamless operation of the office. This is an exciting opportunity for a proactive, resourceful professional who thrives in an entrepreneurial environment and enjoys wearing many hats. If you’re energized by fast-paced settings and driven to make a meaningful impact, this role could be your ideal next step.

Responsibilities

• Deliver high-level administrative support to senior executives and ensure seamless operations for the organization.
• Manage complex, dynamic calendars with a proactive and strategic approach.
• Process expenses and generate financial reports.
• Orchestrate meetings and conferences, both in-person and virtually, handling every detail from agendas to catering and AV setups.
• Coordinate comprehensive travel plans, including itineraries, flights, accommodations, and local transport.
• Handle internal and external correspondence with professionalism, promptness, and strict confidentiality.
• Take ownership of ad hoc projects, research, and tasks with a flexible, can-do attitude.
• Assist with personal requests as needed; appointments, travel, errands, etc.
• Manage the office operations, including reception, greeting, and guiding guests and visitors in a warm and welcoming manner.
• Provide initial IT troubleshooting and assist with new hire onboarding and ensure desk setups are optimized for productivity.
• Act as the primary liaison with building management, fostering strong vendor relationships.
• Coordinate internal events and team-building activities.
• Manage employee and client recognition efforts.
• Assist in sourcing and sending client gifts to enhance relationship management.
• Support new hire onboarding in coordination with external HR/payroll vendors.
• Assist with client account management, including invoicing and categorization of expenses.
• Help establish and maintain an approved vendor list (in collaboration with junior finance staff, if applicable).
• Support Learning & Development initiatives and talent management programs.
• Assist with deployment/resource management efforts, ensuring optimal allocation of staff across projects.

Ideal Experience

• Bachelor’s degree required with 3-5 years of executive support experience.
• Must have professional services industry experience.
• Proficient in Microsoft Office Suite. Comfortable working in QuickBooks.
• Proactive, resourceful, self-sufficient, and able to work independently and collaboratively.
• Strong sense of urgency and the ability to multitask efficiently.
• Polished demeanor and communication skills.
• Team-oriented, positive, and energetic.

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Up to $120,000 salary per year (based on experience)