Executive Assistant

Global Real Estate/Financial Services firm has an exciting opportunity for an Executive Assistant to join their team. The Ideal individual will bring structure, sound judgement, enthusiasm, and flexibility to this dynamic firm.  This is very much a team culture, and you must be able to represent the team with professional courtesy and consistently deliver a high-quality work product.

Daily responsibilities will include interaction with executive level stakeholders, both internally and externally.  The selected candidate will be expected to independently execute on projects, from conception to completion and handle a wide variety of activities and confidential matters with discretion.

Responsibilities

• Manage expense reports; create and prepare confidential communication; arranging comprehensive travel plans, itineraries, and agendas; and compiling documents for travel-related meetings weekly.
• Researches, prioritizes, and follows up on incoming issues and concerns, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
• Communicates directly with the team and relevant stakeholders on matters related to projects and initiatives
• Manage Non-Disclosures, including management of documents, correcting contract content where needed, and accurate management of all executed materials
• Committee/Meeting organization; facilitating the technology, coordinating and distributing all materials on a weekly, monthly and quarterly basis for leadership meetings, earnings calls, etc.
• Complete lender reporting quarterly for each property
• Run reports and assist analysts in retrieving additional information
• Manage scheduling and travel plans for the Board of Directors quarterly meeting
• Work cooperatively with other administrative assistants, in positive partnership to back up each other smoothly
• Complete additional tasks as needed by the team

Ideal Experience

• Bachelor’s degree with current experience supporting executive leadership
• Strong PC skills –MS Outlook, Word, Excel, and PowerPoint
• Effective communication with outstanding writing skills
• Advanced ability to organize, prioritize, multi-task, and manage competing priorities
• Tact and good judgment in confidential situations and proven experience interacting with senior management

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