Calling all dynamic individuals in the heart of Chicago’s financial hub! Our client is on the lookout for an enthusiastic Office Administrator to join their team. If you thrive in a fast-paced environment and love finding solutions, this role is for you. You will be the go-to person for all things organization and efficiency. From greeting guests with a warm welcome to ensuring smooth day-to-day operations, you’ll be at the forefront of it all. Get ready for an exciting opportunity to engage with every department, gain invaluable exposure to the management team, and play a pivotal role in our company’s success.

This is a Temp-to-Hire opportunity!

Responsibilities

• Reporting responsibilities to the Chief Financial Officer.
• Greeting all visitors in a friendly and professional manner.
• Maintaining a clean, efficient, and functional office environment.
• Handling all incoming and outgoing office mail and deliveries.
• Serving as the main point of contact for any office maintenance and/or service requests.
• Filing and organizing information as well as assisting with ongoing compliance tasks and recordkeeping.
• Evaluating office and kitchen supply inventory and replenishing when necessary.
• Scheduling meetings by adequately coordinating participant calendars and handling last-minute updates.
• Assisting in planning company events, including Board meetings, Investor meetings, and Firm social events.
• Planning travel arrangements for Firm Partners.
• Completing expense reports for individuals of the Management team.
• Inputting information into the Firm’s CRM system, DealCloud.
• Assisting with the onboarding and set‐up of new employees.
• Running miscellaneous errands for the office.
• All other duties as assigned.

Ideal Experience

• Bachelor’s degree required with 1‐3 years relevant work experience.
• Proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint); experience using contact and databases preferred.
• Excellent interpersonal and customer service skills.
• Great communication skills and confidence to ask questions and document learnings.
• High level of initiative and a positive attitude.
• Ability to respond effectively and promptly to questions, sensitive issues, and/or concerns.
• Exceptionally organized and attentive to details.
• Ability to work efficiently and accurately under pressure in a fast‐paced environment.
• Ability to work independently with limited supervision.

#117618