Unique opportunity to support two vibrant executives in this highly visible and rewarding role. Manage extremely busy schedules, travel itineraries, meetings, client interaction and board meetings. The ideal candidate is highly organized, pragmatic, an expert multi-tasker and is not easily overwhelmed. Additionally, the Executive Assistant is comfortable interfacing with all levels of internal management and staff as well as outside clients, vendors, and candidates in a fast-paced environment. This role maintains and protects highly confidential corporate information, is the first point of contact both internally and externally and works independently with minimal supervision or direction. This is a long-term project with potential for direct hire.

Responsibilities

• Anticipation of things before they happen and the ability to be proactive.
• Prioritize multiple responsibilities; manage projects expeditiously, proactively, and follows through to successful completion, often with deadline pressures.
• Handling complex calendars for meetings both internally and externally in a timely manner.
• May need to be available at certain periods during the year outside of standard business hours.
• Planning and scheduling meetings including room reservations, invitations and accommodations, and agenda development.
• Prepare a variety of correspondence including letters, memorandums, agendas, and reports; prepare additional documents as needed including composing, proofreading, formatting, and editing documents into client-ready deliverables.
• Complete and track expense reports.
• Perform administrative and related duties that are broad, varied and confidential.

Requirements

• 5+ years of Executive Assistant experience, professional services strongly preferred.
• Complex calendar management, meeting coordination, domestic travel, building the culture and cadence of the company.
• BA/BS required.
• Superior organizational skills, ability to prioritize and strong attention to detail.
• Must have a very professional presence and exceptional communication skills both verbal and written. Strong proofreading skills are a must.
• The ideal candidate has an entrepreneurial spirit, is driven, thinks ahead, is proactive, organized, and has a thick skin to handle a direct communication style.
• Positive disposition, a high degree of judgment, initiative, and discretion.
• Strong tech skills, experience with Google Suite, Slack, and Zoom is a plus.