A prestigious private equity firm is seeking a proactive Executive Assistant to support the CEO. In this high-impact role, you will serve as a true strategic partner, managing a wide range of administrative responsibilities while enabling the CEO to operate at maximum efficiency. This includes overseeing a complex calendar and travel coordination, preparing for meetings, and acting as a key liaison with internal teams and external partners.

You are someone who naturally thinks two steps ahead, anticipating needs, resolving issues before they arise, and staying ahead of an ever-shifting schedule. This is the role for you. Discretion and sound judgment are essential, as you will routinely handle highly sensitive and confidential information. This role requires exceptional attention to detail, excellent communication skills, and the ability to thrive high-stakes environment where priorities shift quickly.

Responsibilities

• Provide high-touch executive support to the CEO, managing a fast-paced and ever-changing calendar with precision, including internal meetings, external engagements, and confidential personal appointments.
• Coordinate complex private and commercial travel, including private jet bookings, ground transportation, and destination logistics, ensuring seamless end-to-end execution.
• Oversee expense reporting, meeting preparation, and detailed travel itineraries for both professional and personal commitments.
• Serve as a key liaison between the CEO and stakeholders, including Portfolio Company executives, Limited Partners, and internal teams, to maintain clear, confidential, and effective communication.
• Support office operations, including vendor coordination, building management communications, and ensuring a polished, well-run environment for executives and guests.
• Act as a trusted gatekeeper and problem-solver, balancing priorities and anticipating needs to optimize the CEO’s time and focus.

Ideal Experience

• A college degree is required.
• 10+ years of experience in a professional service setting.
• High degree of professionalism and friendly demeanor, team-player mindset is key.
• Advanced Microsoft Office skills and can quickly become familiar with other office programs.
• Outstanding organizational and time management skills.
• Excellent verbal and written communication skills.
• Ability to make fast-paced, independent decisions.
• Ability to maintain a high level of integrity and discretion in handling confidential information.

#117861

Up to $100,000 per year (based on experience)