PHONE: 312.857.2300

Executive Assistant/Office Manager, New York, NY (Hybrid)

Executive Assistant/Office Manager, New York, NY (Hybrid)

The Executive Assistant/Office Manager position offers a distinctive chance for a proficient professional to take on a diverse array of duties and contribute within a dynamic, entrepreneurial setting. This role necessitates an individual who is ready to collaborate closely within a tight-knit team to oversee various tasks effectively. As the EA/OM you will provide support to four to six Managing Directors based in the New York office while also overseeing the seamless operation of daily office functions. This role presents an exciting opportunity to play a pivotal role in the organization’s success and growth trajectory. Apply now to join this Business Advisory firm that is ready to hire!

Responsibilities

  • Assist in office management tasks such as supply procurement, interfacing with building management, welcoming guests, maintaining technology functionality, and handling mail coordination.
  • Aid Practice Line Leaders and Managing Directors in organizing schedules, arranging travel, coordinating events, entering data into CRM systems (Intapp), processing invoices, and managing expenses.
  • Facilitate the pre-boarding and onboarding processes for new employees.
  • Support the offboarding process for departing employees.
  • Coordinate and execute events for both the New York office and firm-wide initiatives.
  • Function as a custodian of office culture, ensuring its preservation and enhancement.
  • Share and oversee the implementation of best practices across teams.
  • Assist in business development, talent acquisition, and overall firm development endeavors as required.
  • Undertake any additional responsibilities as delegated.

Ideal Experience

  • Possession of a bachelor’s degree from a distinguished undergraduate institution.
  • Interest in engaging with a team-oriented culture, typically onsite four days a week.
  • 8+ years of experience as an Executive Assistant and/or Office Manager within the realms of investment banking, private equity, or top-tier consultancy.
  • Familiarity with Concur and/or Intapp software is advantageous.
  • Demonstrated history of adeptly interacting with management, colleagues, and external stakeholders.
  • Capacity to thrive within a small, collaborative team setting.
  • Ability to engage effectively with senior executives.
  • Proficiency in conveying analysis using Microsoft Word, Excel, Outlook, and PowerPoint, showcasing high-quality messaging, organization, and formatting.
  • Eagerness to always maintain responsiveness.
  • Established history of success in demanding, time-sensitive environments.
  • Outstanding written and verbal communication skills, including strong email etiquette.
  • Exceptional organizational abilities coupled with meticulous diligence.
  • Initiative-taking with an entrepreneurial mindset.

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