Our client is a Global Education firm paving the way to empower students through a rigorous and innovate educational program in a community that embraces diversity of people, culture and ideas. They are seeking a highly motivated and engaged individual to provide administrative support to their Talent Acquisition and HR team.

You will provide day-to-day support including complex calendar and meeting scheduling, expense coordination and tracking, process management and other ad-hoc projects including rollout and adoption of a new ATS system. The successful candidate will anticipate needs and possess strong attention to detail, flexibility and the ability to thrive in a dynamic environment.  This individual will use independent and sound judgment to prioritize and balance multiple and sometimes conflicting requests in a highly professional manner.

This is a hybrid, Temporary-to-Hire opportunity.

Responsibilities

• Maintain Talent Acquisition finances including all expenses, tracking and processing of invoices and keeping all spreadsheets up to date.
• Coordinate and schedule meetings with internal and external participants, including executive level candidates, internal leaders, and vendors.
• Draft, update and edit documents, including presentations, using MS Office applications.
• Assist with compiling information for inclusion in reports or presentation materials (e.g., charts, graphs, or tables as necessary).
• Provide general office support including directing requests, maintaining confidential documents, preparing correspondence and managing various meeting follow-up/action items.
• Provide onboarding support for all new team members and hiring managers.
• Manage (including processing and tracking) of all international background checks.
• Provide back-up support to other assistants as needed.
• Proactively identify systems and processes to create greater efficiencies.
• Special Projects, as needed.

Ideal Experience

• High school diploma,  Bachelor’s Degree preferred.
• Minimum five years in an administrative assistant role, with at least two years supporting senior leaders in a corporate setting ideally within Human Resources or Talent Acquisition
• Excellent proficiency in Microsoft Office applications: Outlook, PowerPoint, Excel, Word, SharePoint
• Ability to work both autonomously with limited guidance and in a team setting
• Highly resourceful with the ability to multitask and thrive in a dynamic environment
• Ability to effectively prioritize and adapt to changing needs
• Superb organizational skills and attention to detail
• Ability to maintain confidentiality and exercise discretion
• Proven problem solving and critical thinking skills
• Strong written and verbal communication skills.