Executive Assistant to Talent Acquisition/HR (Hybrid, Temp-to-Hire)
Our client is a Global Education firm paving the way to empower students through a rigorous and innovate educational program in a community that embraces diversity of people, culture and ideas. They are seeking a highly motivated and engaged individual to provide administrative support to their Talent Acquisition and HR team.
You will provide day-to-day support including complex calendar and meeting scheduling, expense coordination and tracking, process management and other ad-hoc projects including rollout and adoption of a new ATS system. The successful candidate will anticipate needs and possess strong attention to detail, flexibility and the ability to thrive in a dynamic environment. This individual will use independent and sound judgment to prioritize and balance multiple and sometimes conflicting requests in a highly professional manner.
This is a hybrid, Temporary-to-Hire opportunity.
Responsibilities
- Maintain Talent Acquisition finances including all expenses, tracking and processing of invoices and keeping all spreadsheets up to date.
- Coordinate and schedule meetings with internal and external participants, including executive level candidates, internal leaders, and vendors.
- Draft, update and edit documents, including presentations, using MS Office applications.
- Assist with compiling information for inclusion in reports or presentation materials (e.g., charts, graphs, or tables as necessary).
- Provide general office support including directing requests, maintaining confidential documents, preparing correspondence and managing various meeting follow-up/action items.
- Provide onboarding support for all new team members and hiring managers.
- Manage (including processing and tracking) of all international background checks.
- Provide back-up support to other assistants as needed.
- Proactively identify systems and processes to create greater efficiencies.
- Special Projects, as needed.
Ideal Experience
- High school diploma, Bachelor’s Degree preferred.
- Minimum five years in an administrative assistant role, with at least two years supporting senior leaders in a corporate setting ideally within Human Resources or Talent Acquisition
- Excellent proficiency in Microsoft Office applications: Outlook, PowerPoint, Excel, Word, SharePoint
- Ability to work both autonomously with limited guidance and in a team setting
- Highly resourceful with the ability to multitask and thrive in a dynamic environment
- Ability to effectively prioritize and adapt to changing needs
- Superb organizational skills and attention to detail
- Ability to maintain confidentiality and exercise discretion
- Proven problem solving and critical thinking skills
- Strong written and verbal communication skills.