PHONE: 312.857.2300

Administrative Assistant, Chicago, IL (Onsite)

Administrative Assistant, Chicago, IL (Onsite)

This is a fantastic opportunity to join a highly noted investment firm based in Chicago. The ideal candidate has a “get it done” outlook with meticulous attention to detail, high energy with the ability to solve problems, think two steps ahead, plan meetings/events, and manage shifting priorities with ease. The company provides a positive and supportive culture, work/life integration, and the chance to enhance your skills and experience. You will support the Investment team and the Communications/PR team with a strong work ethic and a passion for your profession!


  • Deliver outstanding administrative support to the Investment team as well as support to the internal Communications and PR team.
  • Maintain a high level of support skills including excellent communication, proofreading, and technology skills.
  • Approaches others in a professional and tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
  • Strong communicator and genuine team player with the ability to anticipate needs and solve problems independently.
  • Ability and skills to create reports, write, edit, and proofread business correspondence.
  • Efficient in Administrative tasks; Expense reports, mail distribution, office supplies ordering, lunch meetings, and document approval
  • Manages Events and Conferences database to ensure current.
  • Delivers content via LinkedIn, Twitter, Facebook, email, or direct mail.
  • Manages company social presence via LinkedIn.
  • Manages firm materials such as case studies, decks, and other important documents.
  • Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and upholds organizational values.

Ideal Experience

  • Bachelor’s degree, or equivalent combination of education and experience.
  • 3+ years’ experience working in an Assistant role in a financial services organization a plus.
  • Team player with the ability to perform multiple tasks simultaneously.
  • Excellent verbal and written communication skills.
  • Friendly and professional demeanor
  • Must be a notary public or obtain a notary public certification immediately after hire.
  • Excellent organizational and time management skills
  • Proficient in MS Office including Planner, Teams, Word, Excel and PowerPoint and other core applications.
  • Demonstrated ability to learn other systems or applications necessary to perform the job function.


Apply Online.