Are you a proactive, driven, and detail-oriented professional looking to make a significant impact? We are seeking an exceptional Executive Assistant to support the CEO of a Manufacturing organization. In this dynamic role, you will collaborate with the CEO daily, managing shifting priorities, and occasionally travel to off-site meetings. Your proficiency in Excel, research capabilities, and knack for drafting clear and concise correspondence and reports will be ideal.

As a trusted confidant, you will earn the CEO’s complete faith in your ability to execute tasks, all while building a positive and effective working relationship. This position offers tremendous growth potential!

Responsibilities:

• Work directly with the CEO to support all aspects of their daily work routine.
• Determine priorities, oversee and coordinate a complex schedule and travel arrangement with detailed travel itineraries and agendas, providing all necessary information for a seamless travel experience.
• Coordinate and prioritize conflicting commitments, ensuring optimal use of their time and maintaining flexibility for last-minute changes.
• Act as the primary point of contact screening and directing incoming calls, emails, and correspondence with professionalism and discretion
• Manage office supplies inventory, procurement, and vendor relationships to ensure smooth office operations
• Process expense reports accurately and promptly, reconciling receipts and tracking expenses.
• Conduct research and assist with project work to support the CEO’s business initiatives.
• Provide quick analyses and draft correspondence as needed.
• Manage the incoming demands of the office and ensure smooth daily operations.
• Handle sensitive and confidential information with the utmost discretion and professionalism.
• Serve as a liaison between the CEO and internal/external stakeholders, ensuring clear and effective communication.
• Prepare comprehensive materials and agendas for meetings, ensuring the CEO is well-prepared and informed.
• Organize and coordinate company events, conferences, and executive retreats, ensuring all logistical details are handled seamlessly.
• Utilize and manage office technology and software applications to improve efficiency and productivity.
• Handle printing, faxing, mail/overnight packages, copying, filing, and email/messages.
• Sort and triage mail; Maintain e-mail and other address directories.
• Compose and prepare letters relating to routine correspondence for the CEO.

Ideal Experience

• Bachelor’s degree with 3-5 years of proven experience as an Executive Assistant supporting executives in a fast-paced environment.
• Exceptional organizational skills with the ability to prioritize tasks and meet deadlines effectively.
• Excellent written and verbal communication skills, with a keen eye for detail and accuracy.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
• Discretion and confidentiality in handling sensitive information and executive communications.
• Strong interpersonal skills with the ability to build relationships and collaborate effectively across all levels of the organization.

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