A respected, family-owned organization with deep roots and a proud legacy is hiring an Executive Assistant to support the Chairman and other senior leaders. This high-visibility role is critical to keeping priorities aligned and operations on track. You’ll manage intricate schedules, coordinate board meetings, and anticipate needs before they arise. Success in this position requires sharp judgment, exceptional organizational skills, and the ability to pivot with ease in a dynamic environment. With a blend of professionalism, discretion, and initiative, you’ll become a trusted partner to the Chairman and a valued contributor across the leadership team.

Responsibilities

• Comprehensive administrative support managing the Chairman’s schedule, including complex calendaring, coordinating meetings, and managing domestic and international travel.
• Oversee personal banking activities, assist with family travel arrangements, and manage household logistics as needed, as well as other projects as they arise.
• Organize and coordinate events for both personal and professional activities.
• Handle correspondence, emails, and phone calls efficiently, ensuring timely responses and follow-ups.
• Assist in maintaining organized physical and digital files, as well as printing and organizing documents to ensure an efficient process.
• Work closely with existing administrative staff to ensure seamless coordination and support.
• Take charge of special projects assigned, coordinating with various stakeholders to ensure timely completion and high-quality results.
• Handle relationships with external vendors and service providers, including negotiating contracts and ensuring services meet company standards and expectations.

Ideal Experience

• Ideal candidates will have prior experience in both Executive Assistant (EA) and Personal Assistant (PA) roles, supporting C-level executives in fast-paced environments.
• Bachelor’s degree is preferred.
• Must possess excellent interpersonal skills and the ability to work effectively with diverse personalities, including colleagues with varying work styles.
• Ability to adapt to changing priorities and thrive in a dynamic environment, where schedules and priorities may shift frequently.
• Strong organizational skills with meticulous attention to detail, capable of managing multiple tasks simultaneously.
• Demonstrated commitment to previous roles and a willingness to commit long-term to the organization.
• Advanced MS Office; Word, Excel, PowerPoint and Outlook.

#117866

Up to $120,000 per year (based on experience)