Executive Assistant, New York, NY (Hybrid)
A leading Private Equity firm is looking for a standout candidate to support a team. This role necessitates an individual who is ready to collaborate closely within a tight-knit team and oversee various tasks. Responsibilities include calendar management and travel planning, coordinating team and client meetings, preparing presentations and project materials, and keeping track of expenses and long-term action items. If you are a dedicated, ambitious individual looking for an opportunity to support a hardworking and fast-paced firm and want to reap the rewards of your hard work we’d love to hear from you!
Responsibilities
- Support the team with administrative responsibilities efficiently and effectively.
- Serve as a gatekeeper while proactively prioritizing active projects.
- Oversee meeting logistics from preparation, execution, and debriefs.
- Manage travel and meeting logistics.
- Maintain and keep files up to date, handling confidential documents with discretion.
- Work on special projects, including project coordination, documentation, and material preparation.
- Collaboration with the team on firm-wide project initiatives.
- Anticipation of things before they happen and the ability to be proactive.
- Ensure meetings are as productive as possible by reviewing agendas in advance, scheduling requisite preparation time, preparing briefings, and coordinating follow-up.
- Attends meetings as needed to identify action items and follow up on behalf of the executives. Take notes during meetings and make sure that action items are executed.
- Arrange conference rooms and catering for meetings, updating calendars with conference rooms and phone numbers utilizing Outlook.
- Back up and support others on the administrative team.
Ideal Experience
- Possession of a bachelor’s degree from a distinguished undergraduate institution.
- Interest in engaging with a team-oriented culture, typically onsite four days a week.
- 8+ years of administrative experience within investment banking, private equity, or top-tier consultancy.
- Familiarity with Concur software is a plus.
- A history of adeptly interacting with management, colleagues, and external stakeholders.
- Capacity to thrive within a small, collaborative team setting.
- Ability to engage effectively with senior executives.
- Proficiency in conveying analysis using Microsoft Word, Excel, Outlook, and PowerPoint, showcasing high-quality messaging, organization, and formatting.
- Eagerness to always maintain responsiveness.
- History of success in demanding, time-sensitive environments.
- Outstanding written and verbal communication skills, including strong email etiquette.
- Exceptional organizational abilities coupled with meticulous diligence.
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