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Executive Assistant to the Chief Talent Officer(Hybrid)

Executive Assistant to the Chief Talent Officer(Hybrid)

Executive Assistant to the Chief Talent Officer

Our client is a growing Private Equity firm ready to hire an Executive Assistant who enjoys a tight-knit team, no micro managers and a leadership team that trusts your work. You will support the CTO along with ad hoc support to other teams as well as office services/reception responsibilities.  If you are excited by consistently learning, interested in growing with the company and immersing yourself in a thought-provoking environment, this is your next job!

What else?

  • Hybrid schedule
  • 100% company paid medical
  • 25 days PTO, plus 13-14 holidays
  • Year-end bonus

 

Responsibilities

  • Work closely with the CTO to develop tracking and a cadence for portfolio company talent management, including execution of meeting scheduling, candidate outreach, interview scheduling and data entry into new talent management system.
  • Support CTO by organizing and following up on various projects that are ongoing with external business partners and portfolio companies.
  • Provide ad hoc administrative and project support to the rest of the firm including the investment, operations, and business development teams. This includes heavy calendaring and scheduling via Outlook
  • Expense processing for employees via Concur
  • Help set up for in house client meetings, board meetings, and other high-level meetings of the firm including placing catering orders and prepping conference room technology.
  • Assist in planning parties, firm outings, and the annual investor meeting by helping secure venues, food and transportation.
  • Restock conference center and kitchens with supplies and notify lead EA when inventory is low
  • Unpack all deliveries and boxes and put away items accordingly
  • Distribute inbound mail and prep all outgoing mail and packages, including FedEx
  • Work with IT to help troubleshoot various technology-related questions
  • Answer main telephone line and direct inquiries to appropriate place. The main telephone line only receives a handful of calls per day.
  • Maintain office security procedures by registering all guests and monitoring visitors entering and exiting the office. Visitors in office occur 1-2x per week on average.
  • Greet guests upon arrival ensuring their comfort and escort them to appropriate meeting space
  • Miscellaneous errands required on occasion – post office, food pick-ups etc.
  • Miscellaneous office support such as updating feature walls, booking travel, printing documents, contact management and any other administrative task that may be needed

Ideal Experience

  • Bachelor’s degree required
  • Minimum 3-5 years of EA/office experience required (one to two years at C level preferred)
  • Excellent written and verbal communication skills for both internal and external needs
  • Demonstrated track record of interacting with senior-level people and outside constituents including
  • Ability to hold sensitive information in confidence
  • Strong administrative and people management skills
  • Solid organizational skills – able to handle multiple tasks, maintain detailed records
  • Skilled in Microsoft Word, PowerPoint, Excel, Outlook, Teams and Zoom software

 

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