Executive Assistant to the Chief Talent Officer

Our client is a growing Private Equity firm ready to hire an Executive Assistant who enjoys a tight-knit team, no micro managers and a leadership team that trusts your work. You will support the CTO along with ad hoc support to other teams as well as office services/reception responsibilities.  If you are excited by consistently learning, interested in growing with the company and immersing yourself in a thought-provoking environment, this is your next job!

What else?

• Hybrid schedule
• 100% company paid medical
• 25 days PTO, plus 13-14 holidays
• Year-end bonus

Responsibilities

• Work closely with the CTO to develop tracking and a cadence for portfolio company talent management, including execution of meeting scheduling, candidate outreach, interview scheduling and data entry into new talent management system.
• Support CTO by organizing and following up on various projects that are ongoing with external business partners and portfolio companies.
• Provide ad hoc administrative and project support to the rest of the firm including the investment, operations, and business development teams. This includes heavy calendaring and scheduling via Outlook
• Expense processing for employees via Concur
• Help set up for in house client meetings, board meetings, and other high-level meetings of the firm including placing catering orders and prepping conference room technology.
• Assist in planning parties, firm outings, and the annual investor meeting by helping secure venues, food and transportation.
• Restock conference center and kitchens with supplies and notify lead EA when inventory is low
• Unpack all deliveries and boxes and put away items accordingly
• Distribute inbound mail and prep all outgoing mail and packages, including FedEx
• Work with IT to help troubleshoot various technology-related questions
• Answer main telephone line and direct inquiries to appropriate place. The main telephone line only receives a handful of calls per day.
• Maintain office security procedures by registering all guests and monitoring visitors entering and exiting the office. Visitors in office occur 1-2x per week on average.
• Greet guests upon arrival ensuring their comfort and escort them to appropriate meeting space
• Miscellaneous errands required on occasion – post office, food pick-ups etc.
• Miscellaneous office support such as updating feature walls, booking travel, printing documents, contact management and any other administrative task that may be needed

Ideal Experience

• Bachelor’s degree required
• Minimum 3-5 years of EA/office experience required (one to two years at C level preferred)
• Excellent written and verbal communication skills for both internal and external needs
• Demonstrated track record of interacting with senior-level people and outside constituents including
• Ability to hold sensitive information in confidence
• Strong administrative and people management skills
• Solid organizational skills – able to handle multiple tasks, maintain detailed records
• Skilled in Microsoft Word, PowerPoint, Excel, Outlook, Teams and Zoom software

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