Serve as the Executive Assistant to the CEO of a global packaging and containers organization. In this high-impact role, you will manage a broad range of administrative responsibilities, including maintaining a dynamic and demanding calendar, preparing confidential correspondence, processing expense reports, and coordinating complex international and domestic travel, complete with detailed itineraries and meeting materials.

You will also provide support to other members of the Executive Leadership Team as needed. Beyond day-to-day administrative tasks, you will lead and contribute to a variety of strategic projects that support the overall goals and operations of the business.

Responsibilities

• Efficiently schedules and coordinates complex activities, including executive meetings, business travel, conferences, and departmental events. Proactively prioritizes daily appointments while remaining responsive to last-minute changes and urgent requests, ensuring all needs are addressed promptly and professionally.
• Manages comprehensive travel arrangements for executives and staff, including flight bookings, ground transportation, and hotel accommodations. Maintains up-to-date itineraries, monitors for real-time changes, and adjusts plans as needed to minimize disruptions and ensure seamless travel experiences.
• Organizes and prioritizes high volumes of data and documentation, maintaining structured systems for quick retrieval. Prepares and distributes agendas, briefing materials, presentations, and other meeting resources to ensure informed and productive discussions.
• Serves as a key liaison between internal departments, external partners, and board members, facilitating clear communication and fostering positive relationships. Ensures confidentiality and professionalism in all interactions.
• Demonstrates initiative and flexibility in managing both independent and team-based projects, balancing recurring administrative responsibilities with special assignments. Manages timelines, monitors progress, and ensures deliverables are met with high standards.
• Plays an active role in coordinating high-level meetings, including Executive Leadership Team (ELT) and board meetings. Supports agenda planning, attendee communications, meeting logistics, and post-meeting follow-ups.
• Handles various ad hoc tasks and special projects with discretion and a can-do attitude, contributing to the overall efficiency and success of the department.

Ideal Experience

• Bachelor’s degree required with 5+ years of experience supporting a C-Level Executive.
• Organizational skills that reflect the ability to perform and prioritize multiple responsibilities with tremendous attention to fine details.
• Outstanding interpersonal skills and the ability to build relationships with stakeholders and internal teams.
• Expert-level written and verbal communication skills.
• Demonstrated proactive approaches to problem-solving with strong decision-making capability.
• Highly resourceful team player, with the ability to also be extremely effective independently.
• Forward-looking thinker who actively seeks opportunities and proposes solutions.
• Advanced proficiency in Microsoft Word, Excel, PowerPoint, and Outlook is required.

#117840

Up to $85,000 salary per year