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Executive Assistant/Project Manager, Chicago, IL (Hybrid)

Executive Assistant/Project Manager, Chicago, IL (Hybrid)

Join a passionate team and embark on a journey to make a meaningful impact in the non-profit sector alongside a dedicated and thoughtful CEO. As the Executive Assistant/Project Manager, you’ll be at the heart of the mission, managing daily tasks, coordinating projects, and facilitating communications to drive positive change. This is your chance to be part of something bigger, where your efforts truly make a difference. Apply now and join our client in shaping a better future for all.

Responsibilities

  • Manage the CEO’s schedule, ensuring timely attendance to meetings, appointments, and tasks.
  • Draft and manage email correspondence, maintaining professionalism and attention to detail.
  • Enter meeting notes and track action items, following up on tasks and to-do items via email or chat platforms.
  • Utilize Salesforce to log and track relevant information and communications.
  • Extract key action items from meeting notes to assist in prioritizing tasks and executing initiatives.
  • Organize vendor information and track activities, ensuring smooth interactions and timely delivery of services.
  • Arrange travel logistics, including booking accommodations, transportation, and managing itinerary details for monthly conferences.
  • Assist in planning meeting schedules at conferences to maximize efficiency and effectiveness.
  • Help in PowerPoint formatting and fine-tuning presentations for a professional and polished appearance.
  • Prepare materials and communications for board meetings, ensuring timely dissemination of information.
  • Explore and implement AI and productivity tools to enhance efficiency and streamline processes.
  • Collaborate with the CEO to develop a customized organizational system to optimize task management and execution, including the ability to triage tasks effectively.

Ideal Experience

  • 5-7 years of experience in executive support roles, preferably with 7-10 years of experience.
  • Exceptional organizational skills and attention to detail.
  • Proficiency in managing calendars, email correspondence, and task- tracking systems.
  • Experience with Salesforce or similar CRM platforms preferred.
  • Strong communication and interpersonal skills.
  • Ability to prioritize tasks effectively and work autonomously in a fast-paced environment.
  • Proficiency in Microsoft Office Suite, OneNote, Teams, SharePoint, and Salesforce.
  • Strong program/project management experience.

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