A family office, in the Northern Suburbs, is seeking an eager and driven Executive Assistant to join their incredible team! In this dynamic role, you will support the CEO and CIO, serving as a gatekeeper and liaison, assisting with fundamental administrative work and special projects as needed.

The ideal candidate is a motivated individual with a warm demeanor and a can-do mindset. Your thoughtfulness and commitment to the highest quality of support will be essential to your success as you support this fast-paced team.

Responsibilities 

• Coordinate domestic and international travel, often with complex details and arrangements
• Create, reconcile and submit expense reports
• Process and track recurring and ad hoc invoices, including domestic and international payments
• Serve as a liaison between vendors, executives
• Produce documents such as presentations, correspondence, and standard reports in accordance with company standards and guidelines with an attention to detail
• Maintain a high level of professionalism, confidentiality and integrity as a team player and possess the ability to work for and communicate in various forms with peers, leadership, external clients and vendors with minimal daily supervision
• Establish and maintain record keeping and filing systems for various business units; classify, sort and file documents/records
• Display curiosity and interest in understanding the business in order to effectively support the CEO and CIO
• Possess analytical and communication skills in order to gather and summarize data for reports and to find solutions to various administrative issues
• Light accounting duties via QuickBooks

 Requirements

• 7 + years of corporate administrative experience
• Proficiency with Microsoft Office Suite and CRM software management experience
• Must be a trustworthy individual that can maintain confidentiality to the highest degree
• Flexible and highly motivated; have strong organizational and communication skills with proven attention to detail
• Demonstrate the capacity to multi-task in a fast-paced environment
• Develop effective and constructive solutions to challenges and obstacles with the ability to complete projects on time

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