Personal Assistant needed to support a principal who put her thumb print in the Pharma industry. The principal serves on two boards and will start a new endeavor of mentoring female executives. The successful individual is highly organized and self-motivated and will provide support in a personal and professional capacity.  You will be responsible for effectively coordinating a complex and ever-changing calendar of meetings, travel, and life events. The ideal candidate will be well-spoken, self-sufficient, proactive, extremely organized, and a “jack of all trades”. Additionally, you must have a “can-do” attitude and excellent judgment to properly prioritize multiple and potentially competing requests.

Responsibilities

• Support all personal and professional travel, meetings, and life events.
• Open, sort, and distribute incoming correspondence, handle highly confidential and non-routine information.
• Manage households in conjunction with the property managers and staff.
• Ability to travel to personal residence and manage errands.
• Assist with financial reports, invoicing, bill paying, tax preparation.
• Book and coordinate personal appointments with privacy and discretion.
• Help the CEO with any project management needs and any projects that arise.
• Assist on personal support, including running various errands and personal gifts.
• Help coordinate corporate events and parties, including catering for luncheons, and assist with setup,
• cleanup and support during such events.
• Assist with family matters, travel, engagements as needed.
• Office support such as ordering supplies, stocking, and work requests with building management.
• Run items between home and office including documents, lunch, supplies, and executive’s vehicle.
• Assist with business and personal technology needs and troubleshooting.
• Any other duties as required or assigned which are reasonably within the scope of the duties in this job classification.

Ideal Experience

• 10-15 years of experience supporting a C-suite executive or UHNW individual.
• Bachelor’s degree is preferred.
• Highly organized, able, and adept at managing calendars
• MS Office, tech savvy and able to troubleshoot as needed.
• Excellent organizational skills – Quick turnaround to keep operations flowing smoothly.
• Manages several tasks at once and adapts to changing requests.
• Strong time management – Stays focused to completes tasks on time and meet deadlines.
• Excellent written and verbal communication skills – Speaks and writes professionally on behalf of the executive.
• Pays close attention to details in all facets of role.