Worldwide Law Firm with a unique environment where you can grow your career while working for exceptional leaders and bright, trailblazing colleagues. Our client is seeking a Team Assistant to support a designated team of attorneys. The ideal candidate will be able to learn quickly, meet deadlines consistently, work proactively as a problem solver, and be highly organized. This position requires a professional, highly motivated, organized self-starter capable of functioning in a fast-paced, challenging legal environment. Strong interpersonal and communication skills with the ability to work collaboratively within a team are the keys to success!

Responsibilities

• Responsible for editing errors, formatting, and highlighting any inconsistencies in all documents. Transcribes dictation, and minutes of conferences and meetings.
• Processes new client forms and enters attorney time, processes expense reports, manages calls, schedules conference calls, coordinates and schedules travel arrangements through a web-based application; and calendar management through Outlook.
• Internet research as needed, creates and maintains paper and electronic files in compliance with company policies.
• Interacts daily with departments to facilitate legal support to assignments and clients, including Accounting, General Services, Conference Center (scheduling/arranging meetings and requested accommodations); Calendar Court Services; Reprographics Department; Digital Services, etc.
• Assists other team assistants within assigned teams whenever necessary to meet company and client needs; organizes and prioritizes workload to most efficiently enable and facilitate team effort to accomplish company and client goals.
• Fosters professional, cooperative, and supportive relationships with peers, superiors, and clients. Anticipates and identifies clients’/colleagues’ current and future needs. Shares information and offers ideas and solutions in a team environment.

Ideal Experience

• 4+ years experience, college degree preferred
• Uses word processing and document management software (Microsoft Office 2016, including PowerPoint & Excel, Workshare Compare, Adobe Acrobat DC, DMS, etc.) to prepare and revise, format, and finalize a wide variety of documents, including correspondence, memoranda, and legal materials
• Excellent written and oral communication skills, superb customer service orientation, proactive work ethic, attention to detail, and the ability to work well under pressure in a constantly changing legal environment
• The ability to work the core business hours as is mandated for the office to which the applicant is applying, with flexibility for overtime, as required.