PHONE: 312.857.2300

Executive Assistant/Office Manager (Hybrid)

Executive Assistant/Office Manager (Hybrid)

Our client is changing the hospitality landscape by creating and developing environmentally sustainable hotels. As the Executive Assistant/Office Manager, you will support the executive team, who are all seasoned luxury hospitality professionals, ready to take on this new venture! If you are passionate, creative and driven and love the excitement of something new, this is an ideal opportunity! The action is moving quickly, and the team appreciates someone who can keep the pace, while managing the fine details and driving home the mission of excellence. Join this incredible start-up that preserves the natural beauty of our country.

Responsibilities

  • Coordinate calendars to enable the scheduling of meetings, virtual meetings and calls, and the arrangement of any catering requirements
  • Schedule travel for senior executives
  • Manage relationships with vendors
  • Manage company contact database
  • Compile executive expense reimbursement submissions
  • Pay company invoices and basic data entry, under the supervision of a third-party accounting contractor or the company CFO
  • Manage the company resource file structure including archiving of files
  • Liaise with IT providers to oversee the office IT needs
  • Other administrative support as required

 

Requirements

  • Bachelor’s degree preferred but not required
  • Five years’ experience in administrative support functions
  • Excellent skills in the full Microsoft Office 365 suite, adobe acrobat and other pertinent software
  • Time management and the ability to meet deadlines
  • Strongly developed verbal and written communication skills
  • Strong organizational skills and the ability to multitask
  • Problem-solving and decision making
  • Proactivity and self-direction
  • Good interpersonal skills
  • Meticulous attention to detail
  • Discretion and confidentiality
  • A sense of humor

#117046

 

Apply Online.