You will be responsible for supporting the company’s accounts receivable processes. This includes preparing and dispatching customer invoices, account statements, and payment reminders while following up and communicating with customers about overdue invoices and payment discrepancies. Additionally, investigate and resolve billing and payment issues, including chargebacks, disputes, and refunds, to ensure accurate and timely account management.

This is a part-time, temp-to-hire position with a mid-size law firm committed to top-quality service for its team and clients.

Responsibilities

• Generate and send out invoices to clients.
• Ensure invoices are accurate and comply with contractual terms.
• Address any discrepancies or issues related to billing.
• Record and process incoming payments promptly.
• Verify and post transactions to appropriate accounts.
• Prepare and process bank deposits.
• Reconcile accounts receivable ledger to ensure all payments are accounted for and properly posted.
• Investigate and resolve any discrepancies or issues with accounts.
• Monitor accounts to identify overdue payments.
• Contact clients to follow up on outstanding invoices and encourage timely payment.
• Negotiate payment plans with clients, if necessary.
• Prepare regular reports on accounts receivable status.
• Analyze trends in receivables and suggest improvements to the process.
• Assist in the preparation of financial statements and reports.
• Respond to customer inquiries regarding invoices and payments.
• Provide excellent customer service to maintain positive client relationships.
• Ensure compliance with company policies and accounting principles.
• Maintain accurate and organized records of all accounts receivable activities.

Ideal Experience

• Bachelor’s is preferred with 2+ years of experience in accounts receivable or a similar role.
• Experience with accounting software, including Clio.
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Good communication and interpersonal skills.
• Proficiency in MS Word and Excel.
• Ability to work independently and as part of a team.

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