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Executive Assistant Chicago, IL (Hybrid) Temporary

Executive Assistant Chicago, IL (Hybrid) Temporary

If you excel at pushing boundaries, gain satisfaction from being an indispensable team member, and aspire to collaborate with top talent, this opportunity is custom-built for you! Join a premier financial organization seeking an Executive Assistant ready to hit the ground running and make a significant difference from day one. Your exceptional organizational prowess, rapid learning aptitude, and passion for dynamic work environments make you an ideal candidate. Plus, enjoy the added benefit of being backed by an exceptional administrative and leadership team.

Seize this Temporary-to-Hire chance now—apply today!

Responsibilities

  • Calendar management, travel/itineraries, meeting logistics, savvy gatekeeper.
  • Anticipation of things before they happen and the ability to be proactive.
  • May need to be available at certain periods during the year outside of standard business hours (i.e., associate recruiting process, various firm events).
  • Arrange conference rooms and catering for meetings, updating calendars with conference rooms and phone numbers utilizing Outlook.
  • Complete and track expense reports.
  • Perform administrative and related duties that are broad, varied, and confidential.
  • General filing, and other office-related responsibilities.
  • Setting up and maintaining deal files.
  • General administrative office duties as well as answering the phone and greeting guests.

Ideal Experience

  • Minimum of 4 years of executive administrative experience supporting higher-level management
  • Experience in a financial services organization is ideal
  • Superior organizational skills, ability to prioritize, and strong attention to detail
  • Must have a very professional presence and exceptional communication skills both verbal and written. Strong proofreading skills are a must.
  • Articulate, proactive, and able to effectively multi-task
  • High level of professionalism with strong verbal and written communication skills
  • Proficient in Outlook, MS Word, Excel, and PowerPoint. Ideally, experience with Concur expense management and Salesforce software programs.
  • Positive disposition, a high degree of judgment, initiative, and discretion
  • Willingness to take on new tasks and be self-motivated
Apply Online.