Investment Family Office is seeking a dynamic and polished Executive Assistant to supporting their growing office.  This position will support two investment teams as well as external office shareholders with office/administrative duties. Your main objective is to manage varied and multiple assignments with solid judgment, precision, and diplomacy. You will own the details related to calendaring, correspondence, and travel arrangements to successfully support the teams.

Their office has a collaborative and supportive culture, and this individual should be proactive, self-motivated, flexible, and willing to help wherever needed.

Responsibilities

• Manage communications including calls and written correspondence.
• Manage internal and external meeting requirements including catering, printing, & IT needs.
• Manage all office logistics including conference rooms and common spaces (ordering supplies & keeping items stocked, coordinating IT needs).
• Coordinate calendar requests for meetings and conference calls.
• Plan domestic and international travel bookings and logistics.
• Prepare expense reports & assist with QuickBooks (cutting checks, paying bills, etc.).
• Update company website through WordPress.
• Coordinate all third-party leasing equipment services.
• Collaboratively assist with company outings and events alongside office EA’s (holiday event, business dinners).
• Will work alongside the current Executive Assistant of the investment team to ensure the needs of the team, office, and visitors are met.
• Be expected in the office Monday-Fridays 8am-5pm (come earlier or stay later if needed on occasion).

Requirements

• Minimum 2-5 years of executive assistant experience which included Outlook calendar management, travel planning, and event planning.
• Proficient in all Microsoft Office including Word, PowerPoint, Excel and Outlook.
• Excellent organizational skills and meticulous attention to detail.
• Non-disclosure and respect of confidential information.
• College bachelor’s degree required.

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