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Executive Assistant/Project Manager (Onsite)

Executive Assistant/Project Manager (Onsite)

Outstanding management consulting firm, specializing in executive leadership and board advisory services, is seeking an administrative assistant to join their team, supporting the Partners.  Due to the nature of their business this is a role that is made for someone who has a keen eye for the smallest details and is an exceptional writer and proofreader.  Longevity within the team is tremendous and they value loyalty and dedication to a job well done!

   Responsibilities

  • Manage client onboarding process; initiate/track next process steps with assigned teams
  • Type/edit/format/assemble/proof all client deliverables, strictly adhering to firm templates to ensure consistent branding (same font, logo, footer, date, etc.)
  • Business development pitch books, presentations, letters, etc.
  • Reference calls and meeting transcripts (from recorded sessions)
  • Board search candidate books
  • Build knowledge of companies, clients, executives, and directors in order to direct calls appropriately
  • Conduct research as needed; input/link information in firm’s proprietary database
  • Schedule meetings and phone calls; reserve conference rooms
  • Arrange travel; submit expenses for reimbursement
  • Utilize the support of teammates and temporary employees to achieve team goals; serve as a back-up to fellow teammates when needed.
  • Create/prepare client documents using proprietary databases and the Internet
  • Skeleton board profiles for kick-off meetings
  • Client status report letters
  • Assemble/proof/deliver client docs (pdf/hard copies)
  • Research phone #s/emails (proprietary databases, Internet, etc.)
  • Input/update/link executive and company information in DFE, the firm’s proprietary database

 Requirements

  • College degree
  • 6-10 years’ experience supporting multiple executives in a corporate environment
  • Strong project/process management skills
  • Self-motivated, professional, mature; requires minimal supervision
  • Outstanding judgment regarding work product, confidential information, business attire, and office demeanor
  • Excellent written and oral communication skills; comfortable editing and suggesting changes
  • Detail-oriented; outstanding proofreading skills
  • Flexible; easily changes direction and juggles multiple, shifting priorities with perfection
  • Outlook, Word, Excel, and PowerPoint, Adobe Acrobat
  • Proficient in navigating internet and databases
  • Professional, punctual, and dependable. Honest; impeccable integrity
  • Self-motivated with a bias for action; wants to help and completes work in a timely, high-quality manner
  • Service oriented; gains satisfaction by helping others (internally and externally)

 

 

#117089

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