Our client is hiring a dynamic and driven Executive Assistant/Office Manager to support their executive leaders and the team, ensuring they have what they need to seamlessly serve the needs of their clients and drive the goals of the firm.

You will manage the day-to-day business activities, oversee busy schedules, coordinate meetings with internal and external contacts, and act a key liaison between staff and outside visitors. This is a pivotal support position for a boutique venture capital firm, touted for their outstanding culture and employee tenure.

Responsibilities

• Support main line phone coverage.
• Greet onsite visitors with a warm and welcoming demeanor.
• Accept and distribute deliveries and oversee mail distribution.
• Assist in catering orders (alongside additional team members)
• Ensure conference rooms are maintained and set up accordingly for all meetings.
• Participate in event coordination on behalf of the firm, portfolio companies, etc.
• Support and proofread event-related material preparation.
• Maintain busy calendars, oversee appointments, travel and update changes as needed.
• Organize meetings, including scheduling, reminders, agendas, etc.
• Interact with external partners including senior executives.
• Back-up coverage for Executive Assistant team.
• Maintain office supplies inventory, organization, and equipment maintenance.
• Facilitate office space management coordination, common areas, building service requests and interacting with outside vendors.

Ideal Experience

• High degree of professionalism and friendly demeanor, team-player mindset is key.
• Advanced Microsoft Office skills and can quickly become familiar with other office programs.
• Outstanding organizational and time management skills.
• Excellent verbal and written communications skills.
• Ability to make fast-paced independent decisions.
• Ability to maintain a high level of integrity and discretion in handling confidential information.
• 4+ years of experience in a professional services setting.
• College degree preferred.

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