Get ready to change the course of your career! Our client is a high-profile financial services firm, immediately hiring a long-term temporary employee to work with their tight-knit administrative team. You will greet employees and external visitors in a polite and well-spoken manner and provide outstanding service in person and on the phone. You will manage the activities that maintain an efficiently run office while providing administrative support. The successful individual is proactive and always looking for solutions to help the office run smoothly.

This is a tremendous opportunity with long-term potential for direct hire!

Responsibilities

• Office administrative duties required for efficient and smooth operations of the office including meeting logistics for visitors, front desk duties, answering phones, and event management assistance as needed.
• Support client relationship efforts including but not limited to scheduling advisor meetings, assisting with client office visits, and welcoming clients, and giving a strong introduction to the company.
• Supporting key initiatives, ad hoc projects, and other efforts at both the team and company level as needed.
• Answering calls promptly with a warm and professional demeanor.
• Communicate messages/correspondence thoroughly and on time.
• Handling mail/packages, lifting up to 15 pounds.
• Coordinating meeting set-up/break-down.
• Ordering and managing inventory of office supplies, kitchen food items, and facilities supplies.
• Handling catering for internal and external meetings.
• Assisting staff with travel reservations and expense tracking.
• Assist with client/prospect tracking in the CRM system.

Ideal Experience

• 2+ years of work experience in an office environment; Bachelor’s degree a plus
• Meticulous attention to detail and follow-through and an ability to perform tasks with a high degree of accuracy and efficiency.
• Excellent communication skills, both written and oral.
• Strong organizational, communication, leadership, and interpersonal skills.
• Must be a team player willing to contribute in a variety of ways to their team and the company.
• Develop and maintain collaborative relationships internally and among clients.
• Manage sophisticated, complex, and challenging situations from origination to completion.
• Exercise good judgment in managing confidential or sensitive information.
• Demonstrated passion for delivering exceptional client service.
• A high degree of professionalism and flexibility in a demanding, fast-paced, intellectually intense, service-oriented environment and enhance the business in keeping with the company values and culture.
• Proficiency with Microsoft Office Suite (Word, Excel, and PowerPoint) and Microsoft Outlook; Salesforce experience is a plus.
• General comfort level with Internet/intranet usage and ability to learn proprietary software and databases.