Executive Assistant, Chicago, IL (Hybrid)
Location: Chicago; Industry: Various
Join a Global Law Firm with a wide range of administrative and project related responsibilities as the Executive Assistant Floater. You will often handle high pressure situations and the demands of the C-Suite team with a positive demeanor. With great attention to detail, you will need to multi-task and maintain a high level of organization and confidentiality.
It is important to be exceedingly well organized and flexible. Must be able to work in a fast-paced environment with demonstrated ability to juggle competing tasks and demands. A quick thinker with exceptional follow through with strong communication skills are imperative for success.
Responsibilities
- Coordinate extensive business and personal travel arrangements.
- Assist in heavy calendar management including scheduling meetings and travel while accurately balancing changes.
- Book conference rooms and/or schedule Zoom meetings as needed.
- Prepare, organize, and disseminate meeting materials to relevant parties.
- Enter and track travel and expenses.
- Handle highly confidential and non-routine information.
- Compose and type routine general correspondence for signature as directed.
- Take and maintain notes.
- Maintain electronic address book.
- Organize and maintain files.
- Other related duties and responsibilities as assigned.
- Project Responsibilities
- Basic report generation and oversight.
- Project plan coordination and other project-related duties as assigned.
Requirements
- Must possess a high level of interpersonal skills to handle sensitive and highly confidential situations and communicate professionally and effectively. Position requires demonstrated ability to use diplomacy, tact and discretion.
- Must be detail-oriented and possess a high level of organizational skills.
- Must be able to interact and communicate with individuals at all levels of the organization.
- Work requires the ability to compose, type and proofread materials, and meet deadlines.
- Proficiency with MS Word, Excel and PowerPoint 2016, experience with OneNote and SharePoint is a plus.
- 5+ years administrative experience, preferably in a law firm or other fast-paced environment.
- Flexibility for overtime.
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