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Executive Assistant, Chicago, IL (Hybrid)

Executive Assistant, Chicago, IL (Hybrid)

Location: Chicago; Industry: Various

Join a Global Law Firm with a wide range of administrative and project related responsibilities as the Executive Assistant Floater. You will often handle high pressure situations and the demands of the C-Suite team with a positive demeanor. With great attention to detail, you will need to multi-task and maintain a high level of organization and confidentiality.

It is important to be exceedingly well organized and flexible. Must be able to work in a fast-paced environment with demonstrated ability to juggle competing tasks and demands. A quick thinker with exceptional follow through with strong communication skills are imperative for success.


  • Coordinate extensive business and personal travel arrangements.
  • Assist in heavy calendar management including scheduling meetings and travel while accurately balancing changes.
  • Book conference rooms and/or schedule Zoom meetings as needed.
  • Prepare, organize, and disseminate meeting materials to relevant parties.
  • Enter and track travel and expenses.
  • Handle highly confidential and non-routine information.
  • Compose and type routine general correspondence for signature as directed.
  • Take and maintain notes.
  • Maintain electronic address book.
  • Organize and maintain files.
  • Other related duties and responsibilities as assigned.
  • Project Responsibilities
  • Basic report generation and oversight.
  • Project plan coordination and other project-related duties as assigned.


  • Must possess a high level of interpersonal skills to handle sensitive and highly confidential situations and communicate professionally and effectively. Position requires demonstrated ability to use diplomacy, tact and discretion.
  • Must be detail-oriented and possess a high level of organizational skills.
  • Must be able to interact and communicate with individuals at all levels of the organization.
  • Work requires the ability to compose, type and proofread materials, and meet deadlines.
  • Proficiency with MS Word, Excel and PowerPoint 2016, experience with OneNote and SharePoint is a plus.
  • 5+ years administrative experience, preferably in a law firm or other fast-paced environment.
  • Flexibility for overtime.


Apply Online.