Join a Global Law Firm with a wide range of administrative and project related responsibilities as the Executive Assistant Floater. You will often handle high pressure situations and the demands of the C-Suite team with a positive demeanor. With great attention to detail, you will need to multi-task and maintain a high level of organization and confidentiality.

It is important to be exceedingly well organized and flexible. Must be able to work in a fast-paced environment with demonstrated ability to juggle competing tasks and demands. A quick thinker with exceptional follow through with strong communication skills are imperative for success.

Responsibilities

• Coordinate extensive business and personal travel arrangements.
• Assist in heavy calendar management including scheduling meetings and travel while accurately balancing changes.
• Book conference rooms and/or schedule Zoom meetings as needed.
• Prepare, organize, and disseminate meeting materials to relevant parties.
• Enter and track travel and expenses.
• Handle highly confidential and non-routine information.
• Compose and type routine general correspondence for signature as directed.
• Take and maintain notes.
• Maintain electronic address book.
• Organize and maintain files.
• Other related duties and responsibilities as assigned.
• Project Responsibilities
• Basic report generation and oversight.
• Project plan coordination and other project-related duties as assigned.

Requirements

• Must possess a high level of interpersonal skills to handle sensitive and highly confidential situations and communicate professionally and effectively. Position requires demonstrated ability to use diplomacy, tact and discretion.
• Must be detail-oriented and possess a high level of organizational skills.
• Must be able to interact and communicate with individuals at all levels of the organization.
• Work requires the ability to compose, type and proofread materials, and meet deadlines.
• Proficiency with MS Word, Excel and PowerPoint 2016, experience with OneNote and SharePoint is a plus.
• 5+ years administrative experience, preferably in a law firm or other fast-paced environment.
• Flexibility for overtime.

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