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Executive Assistant, Chicago, IL (Hybrid), Temporary-to-Hire

Executive Assistant, Chicago, IL (Hybrid), Temporary-to-Hire

Location: Chicago; Industry: Various

Our client, a global education provider, is seeking a highly motivated and engaged individual to support multiple leaders in Human Resources. You will be the face of the company in interactions with both internal and external stakeholders, ensuring a consistently high standard of professionalism. Success in this role will require proactive anticipation of requirements, meticulous attention to detail, adaptability, and the capacity to excel in a fast-paced setting. Utilizing independent and prudent judgment, this individual will adeptly navigate multiple and occasionally conflicting demands while always upholding professional standards.

This is a Temporary-to-Hire opportunity.


  • Maintain Talent Management finances including all expenses, tracking and processing of invoices, and keeping all spreadsheets up to date.
  • Coordinate and schedule meetings with internal and external participants.
  • Draft, update, and edit documents, including presentations, using MS Office applications.
  • Assist with compiling information for inclusion in reports or presentation materials (e.g., charts, graphs, or tables as necessary).
  • Provide general office support including directing requests, maintaining confidential documents, preparing correspondence, and managing various meeting follow-up/action items.
  • Provide onboarding support for all new team members and hiring managers.
  • Manage (including processing and tracking) all international background checks.
  • Provide back-up support to other assistants as needed.
  • Proactively identify systems and processes to create greater efficiencies.
  • Special Projects, as needed.

Ideal Experience

  • Bachelor’s Degree is ideal with a minimum 4+ years in an administrative assistant role, with at least two years supporting senior leaders in a corporate setting, ideally within Human Resources or Talent Acquisition.
  • Advanced Microsoft Office applications: Outlook, PowerPoint, Excel, Word, SharePoint.
  • Ability to work both autonomously with limited guidance and in a team setting.
  • Highly resourceful with the ability to multitask and thrive in a dynamic environment.
  • Ability to effectively prioritize and adapt to shifting priorities.
  • Superb organizational skills and attention to detail.
  • Ability to maintain confidentiality and exercise discretion.
  • Proven problem-solving and critical thinking skills.
  • Strong written and verbal communication skills.


Apply Online.