Join a fast-paced global law firm, supporting Directors in a key role. The ideal candidate will engage with high-level external visitors and callers, as well as internal stakeholders across all levels, while fostering professional and collaborative relationships. This role requires exceptional organizational and project management abilities, a strong work ethic, and a deep understanding of legal business operations. Success in this position hinges on sound judgment, unwavering discretion, and a commitment to maintaining strict confidentiality.

Effective communication at the executive level is essential, as is the ability to exercise professionalism, integrity, and a client-focused mindset in all interactions. The candidate must consistently safeguard sensitive information and uphold the highest standards of business conduct.

Responsibilities

• Provide comprehensive administrative support, including strategic calendar management, meeting coordination and prioritization, travel arrangements, and internal event planning.
• Serve as a key liaison between departments and external partners, including executive leadership, Chief Officers, and members of the Executive and Management Committees.
• Manage special and ongoing projects independently and collaboratively; oversee all aspects of project coordination, including planning, creating materials, and distributing information.
• Handle sensitive and confidential information with discretion, guiding policies as needed.
• Draft and prepare a wide range of documents, including meeting notes, project summaries, and presentation materials.
• Process and manage expense reports, invoices, and check requests with accuracy and efficiency.
• Generate and format reports from internal systems to support business needs.
• Develop and distribute company-wide communications regarding holiday schedules, office closures, and general announcements.
• Consistently exercise sound judgment and discretion in handling matters of importance and confidentiality.

Ideal Experience

• College degree preferred with a minimum of 5 years of experience as an administrative/executive assistant/coordinator or in a corporate setting.
• Advanced proficiency in MS Outlook, Word, Excel, and PowerPoint.
• Proficiency in using MS Visio and expense reporting software.
• Strong organizational skills and attention to detail.
• Excellent analytical, judgment, and problem-solving abilities.
• Superior interpersonal and communication skills.
• Ability to work cordially and effectively with others.
• Ability to maintain confidentiality and exercise discretion.
• Ability to work under pressure and manage multiple projects with competing deadlines.

Up to $94,000 salary per year