Our client in the Food & Beverage industry is on the hunt for a detail-loving, tech-savvy Food Safety & Compliance Coordinator to keep their team on the move. You’ll play a key role in managing vendor compliance, handling customer document requests, and keeping communication across teams seamless. Expect to work with Vendor Agreements, Certificates of Insurance, and customer food safety portals while supporting exciting business initiatives. The team is energetic, fast-growing, and all about making things happen. They’re big on performance, partnership, and going above and beyond for their internal and external customers. If you love taking initiative, collaborating, and owning your work, you’ll feel right at home!

Responsibilities

• Perform document maintenance in OneDrive / Produce Pro.
• Assist in the continuous improvement of the department and systems.
• Report to Food Safety Specialist regularly with to-do list updates on special projects and customer requests.
• Attend and participate in regular department and company meetings.
• Assist Food Safety Specialist with customer and supplier complaint management.
• Maintain strong, positive, professional relationships with Partners, Distributors, and Customers.
• Support the creation and continuous improvement of programs and SOPs.
• Maintain professionalism while fostering a collaborative atmosphere in the workplace.
• Maintain professional communication with all contacts within and outside of The Ruby Company
• May be assigned special projects within the scope of the position.
• Maintain department emails, prioritize incoming emails, include additional departments where appropriate.
• Administrative support to team members, managing communications between internal/external stakeholders.
• Act as liaison between customer and vendor communications.
• Oversee record-keeping processes related to Food Safety and Quality compliance, ensuring records are accurate, up-to-date, and audit-ready.
• Support the implementation and tracking of compliance initiatives and corrective actions.
• Prepare reports, presentations, and internal updates for departmental meetings periodically.
• Collaborate with Operations, Accounting, IT, and Sales teams to execute cross-functional projects.
• Take initiative in process improvement efforts that drive efficiency and effectiveness.

Ideal Experience

• Bachelor’s degree or 1-4 years’ experience in food manufacturing/distribution/production setting.
• Experience with fresh food, produce, or perishable commodities is preferred.
• Clear, concise, and respectful in both written and verbal communication.
• Takes initiative, jumps into conversations, and knows how to help steer things in the right direction.
• Great with people and likes working across teams to keep the vibe positive and team focused.
• Diligent in data accuracy, compliance, and documentation.
• Analytical thinker who can anticipate challenges and find practical solutions.
• Highly organized with the ability to prioritize and juggle multiple workstreams.
• Proficiency in Microsoft Office Suite; experience with project management or CRM tools is a plus.
• Strong customer service orientation and interpersonal skills.
• Ability to handle confidential information with discretion and professionalism.

#17828

Up to $65,000 salary per year