A long-term temporary opportunity is available for an Executive Assistant to support a C-level executive at a prestigious private equity firm headquartered in Chicago. In this fast-paced, highly confidential environment, you’ll manage complex calendars, coordinate meetings and travel, handle expense reports, and facilitate internal communications.

This role requires someone polished, proactive, and who thrives behind the scenes, keeping everything running smoothly while exercising the utmost discretion and sound judgment. If you’re detail-oriented, resourceful, and looking to make a meaningful impact in a high-level support role, apply now!

Responsibilities

• Proactively manage executive calendars by anticipating conflicts and providing solutions before issues arise
• Monitor upcoming meetings and send timely reminders to ensure preparedness
• Maintain detailed notes within calendars, including reminders for travel documents, meeting attendance, and special requirements
• Coordinate both private and commercial travel using internal travel tools and applications
• Collaborate closely with the administrative team for questions and guidance
• Rely on designated team members for escalations or support during the absence of key personnel
• Prepare correspondence letters and documents working from notes, copies, and or drafts, design formats to enhance each document, and review for accuracy.
• Offers personalized support for organizing events/engagements, running errands, managing appointments/calendar, making reservations, answering/returning calls.
• Prepare and process business expense reports.
• Answer and screen phone calls; maintain call list. Monitor/respond to phone calls, emails, and incoming correspondence of both a business and personal nature.
• Sort incoming and outgoing mail.
• Maintain a contact database.
• Coordinate and set up conference calls, including notification to all participants of relevant call information.

Ideal Experience

• Bachelor’s Degree with a minimum of 5 years of solid executive assistant experience.
• Proficient in Microsoft Word, Outlook, and Excel.
• Builds appropriate rapport, builds constructive and effective relationships.
• Resourceful to get things done, can orchestrate multiple activities to accomplish a goal, and uses resources effectively.
• Positive attitude when challenges arise, acts and responds constructively to bring about a positive solution.
• Widely trusted, uses sound judgment and acts with integrity and discretion.
• Learns quickly when facing new problems, grasps the essence and structure of responsibilities,

#117826

Up to $45 per hour