Our client, a Greenwich-based Financial Services firm, is seeking an organized and proactive HR Coordinator to join their team. This role is ideal for someone who enjoys working in a fast-paced, professional environment and takes pride in keeping people and processes running smoothly. You’ll support a wide range of HR functions from recruiting coordination and onboarding to campus events and more, while gaining exposure to all aspects of HR. It’s a great opportunity for someone looking to grow their career in a dynamic and collaborative firm.

Responsibilities

• Provide administrative support to the Head of HR and the Recruiting team.
• Schedule candidate interviews: via Zoom and on-site interviews.
• Manage the GlobalOnboarding process, including facilitating background checks and other pre-employment paperwork.
• Coordinate set-up and travel for campus recruiting events and on-site interviews.
• Manage employee documents and information in personnel files, both hard copies and electronically.
• Manage expenses through Concur for the Head of HR and the recruiting team.
• Assist with employee training, firm networking events, on-site vaccine clinics, and team events.
• Manage various new hire orientations: schedule sessions, track attendance, and prepare materials.
• Schedule and manage meetings and appointments, and prepare agendas for staff meetings.
• Lead centralized vacation tracking process, collect monthly input for all areas, and generate reports.
• Other ad hoc projects as requested.

Ideal Experience

• BA/BS degree preferred.
• 3-5 years of administrative or business experience, prior experience in HR or Recruiting a plus.
• Strong written & verbal communication skills.
• Exceptional time management and organizational skills, multi-tasker.
• Outstanding attention to detail: ability to audit information.
• Proactive style, quick learner, and willingness to take on new assignments.
• Poised, flexible, resourceful, and calm under pressure.
• High level of professionalism with the ability to handle sensitive and confidential information.
• Team-oriented, humble, positive, and willing to do whatever it takes.
• Intellectual and analytical rigor.
• Accountable, committed, and understanding the importance of deadlines.
• Excellent working knowledge of Microsoft products, including experience with databases or HRIS.

Up to $95,000 salary per year (based on experience)