Our client, a successful and growing Realtor, is seeking a highly organized and proactive Administrative Assistant to provide comprehensive business and client support. This is a unique opportunity to step into a structured, coach-supported environment where systems and onboarding processes are already being thoughtfully built out. You’ll work in direct partnership with an established Realtor who deeply values strong administrative support, offering the chance to grow alongside an evolving business while playing a meaningful role in creating order, consistency, and scalability.

Responsibilities

• Manage complex calendaring via Google Workspace, including client meetings, showings, and appointments.
• Oversee inbox management with full email access; prioritize, respond, and ensure timely follow-up.
• Maintain and organize client contacts and CRM data.
• Manage buyer tours and showing coordination from scheduling through confirmation.
• Provide direct client communication when the Realtor is unavailable.
• Support client events and marketing initiatives (event-based marketing; not social media management).
• Assist with planning, coordination, and execution of client appreciation and networking events.
• Provide occasional conference travel coordination.
• Help implement and maintain newly developed business systems and workflows.
• Serve as a steady operational partner who keeps priorities aligned and tasks on track.

Ideal Experience

• Real estate experience is ideal but not required.
• Highly proactive; anticipates needs rather than waiting for direction.
• Organized, detail-oriented, and process-driven.
• Comfortable managing up and holding a busy professional accountable.
• Professional, trustworthy, and discreet with confidential information.
• Strong communicator who can interact confidently with clients.

#117958

Up to $50,000 salary per year (based on experience)