Executive Search firm, dedicated to recruiting senior leaders for organizations nationwide, is hiring a Recruitment Associate to join their team! You will provide administrative support, including search and business development assistance, database oversight, project plans, and website integration. Also, you will handle general office management for the firm. There is a clear understanding of objectives, and everyone works together synergistically, leveraging each other’s strengths and skills to achieve common goals.

Responsibilities

• Update database as it relates to search activity (client/candidate/prospect data; client expenses).
• Manage the process of opening searches, establishing client billing, schedule client calls/meetings.
• Attend and participate in client phone/video calls and in-person meetings as needed.
• Assist with processing documentation for candidates and clients.
• Coordinate and send communications to sources and potential candidates about a particular opportunity, as well as to applicants who are no longer being considered.
• With direction from the Principal, create and review content for the Candidate Credential Review book.
• Process resumes from candidates seeking specific opportunities and general resumes received by the firm.
• Schedule, coordinate, and communicate activities for candidate interviews, including but not limited to ordering meals, reserving conference space, etc.
• Coordinate itemized out-of-pocket expenses for Principals monthly.
• Assist Principals and Senior Associates with entering expenses for client-related activity into the database.
• Build media strategy and facilitate placement of new searches on website, LinkedIn, online advertising, and other areas.
• Manage the process of closing searches, execution of sign-off letters, and announcements for new hires.
• Coordinate company process, including prompting Principal when to initiate the process with placement and Search/Board Chair, scheduling calls between LTA participants and Principal, and proofing final report.
• Assist Principals and/or Senior Associates in the preparation of proposals in response to RFPs.
• Assist Principals in preparation for personal presentations for new business, and attend meetings as needed.
• Establish regular reporting to management on identified analytics, summary information, and other relevant data required by the firm.
• Serve as the company’s liaison in specified office-related services offered to our clients and candidates.
• Participate in bi-weekly update calls with the search support team, bi-weekly meetings with the Associate Team, monthly all-staff meetings and Associate trainings, and annual company meetings.
• Manage and receive general calls to the main office number.

Ideal Experience

• Bachelor’s degree or equivalent required, and experience in an administrative role.
• Knowledge of the nonprofit industry and/or executive search or management consulting services a plus.
• Experience working in a team environment that has both self-directed and collaborative activities.
• Customer service approach with flexibility and adaptability as key attributes.
• Expert knowledge in business management applications is required. Proficiency in report writing, project management, and web applications is preferred.
• Effective oral and written communication skills with internal and external customers required.
• Keen attention to detail, troubleshooting, and analysis required.
• Computer literacy in Microsoft Word, Excel, PowerPoint, Outlook, Adobe. Database proficiency.
• Team-player, collaborative, positive attitude, and a good sense of humor.
• Thoughtful and proactive work ethic that is grounded in a commitment to service and excellence.

Up to $25 per hour (based on experience)