This is a high-visibility, high-impact opportunity for a proactive, strategic Executive Assistant who thrives in a purpose-driven environment. As a trusted partner, you’ll help optimize how time, priorities, and information are managed across the organization. Reporting directly to the President and CEO and partnering closely with the Chief of Staff, this role operates in a matrixed environment with exposure to senior leadership, the Board of Directors, and external stakeholders. You will play a key role in providing effective support for executive decision-making.

Responsibilities

• Own and strategically manage the CEO’s calendar, aligning time and priorities with key organizational initiatives and business objectives.
• Coordinate and execute all aspects of the CEO’s daily schedule, including meetings, calls, and complex domestic and international travel arrangements (air, lodging, ground transportation).
• Provide regular briefings to the CEO and Chief of Staff (CoS), highlighting key themes, priorities, and focus areas for the day, week, and month.
• Anticipate needs, identify scheduling conflicts, and proactively adjust priorities in response to shifting business demands.
• Ensure the CEO is consistently prepared with the appropriate context, materials, and clearly defined objectives for all meetings and engagements.
• Serve as a central coordination point for the CEO and CoS, managing communications and inquiries from internal and external stakeholders with professionalism and discretion.
• Maintain systems to track key initiatives, deliverables, and follow-ups, ensuring accountability and execution; leverage digital and AI-enabled tools to enhance efficiency and workflow management.
• Oversee all travel logistics and related documentation, ensuring timely and accurate expense reporting in compliance with deadlines.
• Support Board of Directors and Executive Committee activities, including meeting logistics, preparation and distribution of materials, and coordination with internal teams.
• Draft, edit, and manage high-level communications and presentations on behalf of the CEO and CoS.
• Plan and support meetings initiated by the CEO or CoS, including scheduling, securing resources (e.g., IT/audiovisual), preparing materials, and capturing meeting notes as needed.
• Process invoices and assist with budget preparation and tracking for cost centers associated with the Office of the President and CEO.
• Maintain organized electronic and physical filing systems for all documents, correspondence, and executive materials.
• Serve as a project coordinator for key initiatives, programs, meetings, and events led by the CEO or CoS.
• Engage regularly with staff, senior leadership, Board members, and external partners, exercising sound judgment and maintaining a high level of professionalism.
• Keep the CEO and CoS informed of organizational activities and developments that may impact priorities, workflows, or cross-functional collaboration.
• Provide back-up administrative support for Board-related activities, as needed.
• Perform additional duties and support special projects as assigned.

Ideal Experience

• Bachelor’s degree or equivalent experience preferred.
• 4+ years of experience as an executive/administrative assistant supporting senior leadership, including at least 2 years supporting C-suite executives in a fast-paced environment.
• High level of discretion, integrity, and sound judgment in handling confidential information.
• Proven ability to work independently, manage competing priorities, and operate autonomously.
• Advanced proficiency in Microsoft Office Suite.
• Experience with project and/or event coordination and general administrative support.
• Excellent organizational skills with the ability to adapt quickly to changing priorities and demands.
• Strong written, verbal, and interpersonal communication skills.
• Demonstrated attention to detail, accuracy, and ability to balance independent and collaborative work.
• Proactive, resourceful, and flexible, with the ability to take initiative and support additional needs as required.

Up to $40 per hour(based on experience)