One of Chicago’s finest financial organizations, with a global presence, is seeking an Executive Assistant who is ready to take their career to the next level. This opportunity requires someone who thrives in challenging days and is comfortable putting their job first.  You will interact daily with one of the most prominent leaders in their field who is looking for a partner. If you’re not afraid of hard work, this is a game-changing opportunity!

Responsibilities

• Main support for Business Unit Head
• Additional support to Business Unit COO & onsite support for Head of Research
• Wider team support within the business
• Onboarding of New Hires across all offices
• Management calendar and handle scheduling of all meetings and appointments
• Answer phones and retrieve voicemails daily. Ensure that the phone covered at all times
• Responsible for managing all business correspondence
• Manage business contacts by updating/adding to contact database
• Organize and arrange both onsite and offsite meetings and other event planning duties
• Handle office management duties, including supply inventory and purchasing, guest registration and facilitating maintenance requests with building management
• Arrange travel needs through internal travel department and create complete travel itineraries for all trips
• Management of broader EA team (2/3 reports performance reviews, check‐ins, bi‐weekly meetings)
• Main POC for all items relating to Chicago (conference rooms, visitor seats, etc)
• Manage, organize and maintain accurate files
• Act as liaison between Executive and business colleagues
• Additional Ad Hoc personal tasks for BUH
• Perform other duties as assigned

Requirements

• Experienced professional with a minimum of 5 years of experience, preferably with both executive assistant and personal assistant experience
• Excellent English, grammar, written and oral communication skills
• Proven record of successful problem solving
• Superior organizational skills and record‐keeping, and strong attention to detail
• Excellent interpersonal skills, positive attitude, and high energy level
• Requires some flexibility with work schedule
• Adaptable, flexible to changes and the ability to work in a fast‐paced environment
• Proficiency in Microsoft Windows, Excel, PowerPoint, and related software
• Bachelor’s degree required

JO#116332