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Executive Assistant

Executive Assistant

Support one of the leading Partners in the financial investment arena. Our client is committed to providing a unique experience for their clients, developing long-standing partnerships as they solve challenges for leading companies and entrepreneurs.

This is a team committed to the highest standards of excellence and values the Executive Assistant as a pivotal role in the organization.  You will be the right-hand person to the Partner and will often adhere to his demanding schedule. This is a challenging and exciting opportunity to join a highly successful organization.

*This position is in office where extensive CDC guidelines are followed.

Responsibilities

  • Responsible for directly supporting the Partner with administrative and personal assistance in a demanding fast-paced environment.
  • Schedule and organize complex activities such as meetings, conference calls, and travel itineraries which require heavy calendar maintenance and the ability to make last-minute changes that are communicated professionally and effectively
  • Prepare extensive travel itineraries and manages the entire travel process, ensures the accuracy of logistics (flight, hotel, transport, etc.)
  • Candidate must have excellent written and verbal communication skills as well as polished and gracious hosting skills reflective of the Partner’s values and integrity
  • Assist the Partner in personal tasks, manages personal appointments and events
  • Must be able to handle multiple deadlines and be assertive with the Partner and other senior management to have the team adhere to deadlines and help manage short, and long-term priorities
  • Handle content related to various social platforms, including LinkedIn
  • Anticipate the Partner’s needs and requirements throughout the day, gets ahead of and solves any issues arising, and always remains one step ahead
  • Must have fast response times to emails, texts, phone calls after office hours and on weekends
  • Work with household staff to seamlessly integrate personal life and work-life
  • Oversee multiple residences (visitors, groceries, cleaning, repairs, etc)
  • As the first line of support to the Partner, must be available 24/7, candidates need to be flexible and comfortable with this

Requirements

  • 7+ years’ experience supporting senior-level executives
  • Highly focused and results-oriented. Ability to support intricate, deadline-driven operations while also being able to identify goals and priorities and resolve issues in their initial stages
  • Exhibits a high level of attention to detail and constantly seeks excellence in their output. Has excellent documentation and execution standards.
  • Confidentiality. Must maintain strict confidentiality with sensitive information
  • Relationship builder. You represent the executives and the firm in every action you take and should be conscious of that as you build relationships throughout the organization
  • Long-term perspective. We are seeking a candidate that is interested in developing a long-term relationship with the firm, including our employees, portfolio companies, and in certain cases, our Limited Partners
  • Stellar verbal and written communication skills
  • Desire to take on projects and initiatives where a candidate will act as Project Lead, responsible for logistics, personnel coordination, and financial planning
  • Ability to multi-task, flexible and adaptable to change
  • Will assist in the organization, communication, scheduling, coordinating, collaborating with other teammates to provide world-class support to the Partner
  • Action-oriented, highly collaborative, dynamic, and proactive

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